A.The Twelve Tradions & Concepts ) of NA.............................................p4

8. Alternate Regional Committee Member (ARCM)………………………..p 10

f. NDACNA………………………………………………………………………………….....P 11 , P 19

THE TWELVE TRADITIONS OF NA

THE TWELVE CONCEPTS OF NA SERVICE

DEFINiTION OF AN AREA SERVICE COMMITTEE

An Area Service Committee (A.S.C) is a committee made up of representatives (G.S.R.s) from the Groups, Administrative Officers, and Sub Committee persons within designated areas which meets monthly for the express purpose of serving the specific needs of its members groups. The most important service which an ASC provides is that of its groups support. Whenever a group has a specific situation or need which it has not been able to handle on its own, it can come to this Area Service Committee for help. These situations are almost limitless in scope. However, we have learned that we can get much accomplished when we work together.

An area service committee performs other functions, which are of help to the groups. It can help groups get started or give aid to foundering groups. It can hold workshops and seminars to train trusted servants. It can look for potential places to keep a stock literature which groups can purchase. The point is that an ASC handles whatever functions are necessary or helpful to its groups. In order to provide these services, an ASC needs active participation of GSRS. A group supports its ASC both financially and spiritually. It takes money to provide these services. It is the responsibility of the groups to provide this support. However, as an Area grows, its financial needs also grow. In order to provide a full line of services it requires a steady flow of money. Some areas provide these funds through activities. These alternate courses of financial support are helpful, but the bulk of the responsibility Still falls on the groups in the area.

Group Service Representative

The active participation of each group representative is essential for a successful Area Service Committee. Each GSR must keep their own group informed and must represent that groups conscience in all ASC decisions. GSR's provide the ASC with monthly written and oral reports of their group's activities, changes in group meeting times and locations, distribute group activity flyers, etc. The GSR brings literature order purchases and donations from the groups to the Treasurer of the ASC. He/She is also responsible for taking important information from the ASC back to the groups so that each group and individual member of NA will be informed of all ASC, Regional and world matters. He/She is the voice of the group at the ASC meeting and in turn maintains active communication with the Regional and World services as well as the individual member of NA. The GSR is integral to insuring that Traditions, Concepts, adopted ASC policy and Rules of order are adhered to during ASC business, and that business is maintained in the spirit of recovery.

An Alternate GSR is elected to serve the group in the absence (and addition to) the GSR to ensure that the group is represented. While only one member can represent the group during roll call and voting matters, the alternate GSR may assist the GSR with note taking during the meeting, flyer distribution, providing oral and written reports to the ASC, and ultimately assuming the GSR position after term or in the event the GSR can no longer serve.  

GSR Reports should be written or typed and should contain at least the following:  

• A. Name of Group. B. Day, Time, and Place of Meeting. C.GSR and Alternate Name, Address, Phone Number and Email if available. D. A Group report including and situations, problems, or difficulties. E. Amount of donation to the ASC. F. Suggestions to the ASC.

Page 6

AREA SERVICE COMMITTEE FORMAT (AGENDA)

1. Open with the Serenity Prayer

2. Reading of the Twelve Traditions

3. Definition of an Area Service Committee

4. Tradition and Concept of the Month.

5. Roll Call/Establish Quorum 

6. Secretary Report

7. Chair Report

8. RCM Report

9. Sub Committee Chair's report    

•  Activities   
•  Help Line/Public Information
•  Hospitals & Institutions (H&I)
•  Meeting List
•  NDACNA Convention
•  Newsletter/Clean Times
•  Outreach
•  Literature Distribution
•  (24) Twenty Four Hour Room
•  Area Website
•  Special Ad Hoc. Guidelines Revision

 10 Treasurer Reports

 11. GSR/ Group reports

 12. Open Forum (2 minutes Limit)

 13. Old Business (Motions from previous ASC, Elections/Nominations, and  tabled business)

14. Nominations/Elections

15. New Business (set by pre arranged agenda, Motions)

16. Adjournment

Guidelines - Elections

In order to coordinate Activities and services, each Area Service Committee (ASC) elects officers yearly. Leadership and the ability to organize gives the committee direction, this incentive must come from the elected officers. Upon election, the officers shall resign as Group service Representatives (GSR) and/or Sub-Committee chairs, if they hold any of these positions. Their groups then elect new representatives, thus ensuring all groups have equal representation. No Area service committee trusted servant may hold more than one Area Service Committee (ASC) position simultaneously.

Election of A.S.C. Trusted Servants

1. All positions will be announced at the May ASC and qualifications read. G.S.R.s will take the positions back to their groups for nominations.

2. Trusted servants who have not served two (2) consecutive terms in the same position may be nominated, as well as any other member of the fellowship who meets the qualifications.

3. Nominations for all positions will be announced at the July ASC.

4. Upon being nominated, each nominee will address the A.S.C. and will state verbally in persona and in writing their qualifications for serving the fellowship on an Area level. Qualifications should include clean time, and past service experience.

5. The nominations shall be closed the month prior to elections.

6. Voting on the positions will take place at the August ASC meeting. In the event there are no nominations for a position, that position will remain open and nominations will continue to be accepted from groups.

7. Voting will be done by a show of hands. A voting participant can request a roll call vote.

8. Newly elected trusted servants will assume the duties and responsibilities of their positions in September.

10. Trusted servants of the Area and Sub Committee chairs shall render a 60 day notice of resignation in order to provide orderly transfer of responsibilities.

11. Any positions left open require the Vice Chair to fill until they fill the position and the ASC Chair or Body will pro tem all other positions.

12. All Pro Tem positions appointed shall be active for a period of one month. After one month, the individual Pro Tem becomes a nominee to be sent back to the groups for voting along with other nominees for said position.

13. No member of the ASC can be nominated for more than one position at a time.

14. There will be no waiving of clean time for any ASC position unless unanimously approved by the ASC body with a 2/3 majority vote.

Page 8

Additional Guidelines

1. Any trusted servant could be removed from their position by 2/3’s affirmative vote of the ASC members.

2. All ASC trusted servants may succeed themselves in office once, but no one may serve more than two (2) Consecutive terms in the same position.

4. All ASC meetings are open to the fellowship. An open forum will be provided at the ASC meeting for non-voting Participants to address the ASC for a maximum of five (5) minutes, or the chair can grant extensions.

5. To be recognized on the floor of the ASC GSRs must raise their hand, be called and be called upon to be recognized.

6. A quorum shall be one more than half of the voting participants. A quorum shall be established at the start of the ASC by roll call. That said quorum shall remain established until the end of the ASC meeting.

7. A 2/3 majority vote is required for any procedural or policy change.

8. The chair may vote only in the event of a tie.

9. Discussion on motions shall be kept to a 1:1 ratio with a 2 per side limit (example: 1 pro, 1 con or 2 pros, 2 cons.

10. It is the responsibility of the GSRs and the ASC trusted servants to acquaint themselves with the ASC Guidelines and the current NA service Manual.

12. Sub Committee Reports should be written or typed and should contain at least the following:

13. GSRs will give their donations and Literature orders to the ASC Treasurer a half hour prior to the opening of the ASC meeting. Literature orders may be picked up after the meeting.

15. If an issue falls under the responsibility of an existing committee the issue shall be referred to that committee

17. No Motion which has been defeated, may be reintroduced at the ASC for at least (3) three months following such a defeat. Likewise no motion seeking to reverse passage of a motion by the ASC may be introduced for (3) three months following the passage of such motion.

18. The ASC Secretary, to determine the reason for groups absences, will contact any group not represented at the ASC for two (2) consecutive months. If the group misses the following ASC after being contacted, its name shall be dropped from the roll all, and subsequently the meeting list if no contact has been made by the Meeting list Chair and/or Outreach committee.

19. It is expected that all ASC Trusted servants will have an understanding and a commitment towards upholding The 12 Traditions of NA. Trusted servants shall attend all meetings of the ASC, as well as any interim meetings called by the Administrative Committee. In the event that a trusted servant misses more than (2) Consecutive ASC or administrative committee meetings, after discussion continuation of service for the duration of the term shall be voted on by the ASC.

1. Must be involved in the ASC body for at least 2 years and have a working knowledge of the ASC Guidelines and Traditions of the service structure of Narcotics Anonymous.

2. Three years of total abstinence from all drugs.

Responsibilities:

1. Arranges and presides over the monthly ASC meetings.

2. Handles correspondence of the ASC

3. One of the Co-Signers on the Area Bank account

4. May vote in case of a tie.

5. Maintains order with a firm yet understanding hand, will attempt to be absolutely fair and impartial, and will express no opinion.

6. Is responsible for opening the meeting place.

1. Active for at least 1 year in the North Dade ASC.

2. Two years of total abstinence from all drugs.

3. Knowledge of the ASC proceedings to include the Guidelines of the ASC and the 12 Traditions of NA.

Responsibilities

1. Performs all duties in the Chairs absence.

2. One of the Co signers on the Areas Bank account

3. Acts as a liaison between all Sub Committees to assure coordination of functions and proper co operation with the Subcommittee chairs.

4. Acts as parliamentarian at ASC meetings

5. Facilitate the Admin Committee meetings as designated (time and place) by Admin Committee.

6. Acts as Sub Committee chair if the Sub committee chair position is open.

7. In the absence of the Treasurer at the ASC meting the Vice Chair fills the position.

8. Is responsible for locating the meeting place of the ASC.

1. Active for at least 1 year in the service structure of Narcotics Anonymous.

2. Two years of total abstinence from drugs.

Responsibilities

1. Keeps an accurate record of each ASC meeting (see guideline for specific method).

2. Updates the ASC membership list monthly.

3. Reprints GSR reports for the group.

4. Mails/emails copies of the ASC minutes to each GSR and trusted servants, no later than 10 days following the ASC.

5. Types and sends any letter and correspondence as directed by the ASC.

6. Keeps and stores records.

1. Active for at least sis months in the service structure of Narcotics Anonymous.

2. One year total abstinence from all drugs.

Responsibilities

1. Coordinates with the secretary, assist and assume duties as necessary in the secretaries absence, and

2. Will attend all Admin, and committee meetings.

1. Active for at least two (2) years in the service structure of Narcotics Anonymous.

2. Three years of total abstinence from all drugs.

3. Gainfully employed full-time for two (2) to three years and or fully self supported.

Responsibilities

1. Arrive at least forty-five (45) minutes before the ASC meeting to set up.

3. Act as the Finance Chairperson

4. Responsible for payment of all normal expenses of the Area

5. Deposit all funds collected by the Area into the Area’s bank account immediately after the ASC meeting.

6. Maintain and reconciliation of the Areas Bank account.

7. Accounting and documentation of all funds received from the groups.

8. Maintains a cash value of Literatures prudent reserve.

9 Preparation and presentation of the reports described above.

10. After establishing a prudent reserve and meeting all of Areas expenses, forwards funds to the next level of service as directed by the ASC.

11. They are a co signer on the Bank account.

1. Active for at least one year in the service structure of Narcotics Anonymous

2. Two years of total abstinence from all drugs.

3. Gainfully employed.

Responsibilities

1. Coordinates with the treasurer in performing the duties of the Treasury.

2. Assists the treasure at the ASC meeting s in counting funds collected, preparation of deposits, etc.

3. They are a co-signer on the ASC Bank Account.

1. Active for a least (2) two years in the service structure of NA

2. Three years total abstinence from all drugs

3. Knowledge of the ASC guidelines and the 12 Traditions and *Concepts of NA.

Responsibilities

1. Attends all RSC (Regional Service Committee) Meetings.

2. Represents the group conscious of the ASC at a Regional Level.

3. Makes a report to the ASC meeting of the business conducted at the Regional level

4. Takes part in any decisions which affect the Region, speaking as the voice of the ASC.

5. Spends the time and resources necessary to adequately perform duties.

1. Active for at least 1 year in the service structure of NA.

2. Two years total abstinence from all drugs.

3. Knowledge of the ASC Guidelines, Traditions, and Roberts Rule of Order.

Responsibilities

1. Willingness to serve a two year commitment (1 year as RCM)

2. Attend all ASC and RCS meetings with the RCM or in the RCM's absence

3. Acts in the place of the RCM in the event of the RCM's absence or inability to continue the time of the term.

4. Has time and resources necessary to perform duties.

The Activities Sub-committee coordinates and plans activities which promote unity and fellowship in Narcotics Anonymous. Any functions planned by this Sub Committee are to be presented to the ASC for approval (examples: parties, picnics, sporting events, etc.).

The Help Line sub committee establishes, maintains, and coordinates an effective 24 hour Seven days a week answering service. The purpose of this sub committee is to provide a means by which a suffering addict can reach a member of Narcotics Anonymous at any time.

The Public Information part of this committee attempts to carry the Narcotics Anonymous message of Recovery to Those who help or have contact with addicts (schools, religious organizations Judicial /correctional system, the media etc and attempt to establish a channel of communication, not affiliation, with these individuals and organizations. The sub committee attempts to establish these rules of communication via presentations, radio shows, Public service announcements, posters, mail-outs, one on one interviews, attendance at related conventions of the professional fields etc, the ways and means are innumerable

The H&I sub committee is responsible for carrying the message of recovery to the addict that cannot come to us or to an Institution which for any reason, has restrictions that differ from the (12) twelve traditions.  he Sub committee keeps a record of H&I meetings, coordinates panels, and establishes new meetings in as many Hosp and Institutions as possible. The committee is accountable for all disbursed literature.

The Literature supply sub committee maintains a stock of NA books and pamphlets that can be purchased by local groups at the monthly ASC meeting. In some Areas this sub committee may consists of two People, in other Areas it may involved as many as a half dozen members who process group orders, monitor stock levels, and reorder materials from the local NA office or the World Service office. To maintain accountability for all Area funds, most Areas ask their Treasurer to serve as cashier for the Literature sales. The sub committee then goes to the Treasurer for a check when it has to reorder stock.  to help organize the job of processing group orders, tracking inventory, and reordering depleted items contact the World service office for available resources.

The meeting list sub committee's primary purpose is to facilitate the printing of the North Dade or combined Areas meeting list. This should be done as clearly and cheaply as possible in accordance with the group conscience of the North Dade Area.

The purpose of the North Dade Area convention of NA is to bring our membership together in the Celebration of Recovery. Meetings workshops, and other activities are scheduled to encourage unity and fellowship among our members and will reflect the primary purpose of Narcotic Anonymous. The NDACNA committee will carry out the financial and or contractual responsibilities of the annual convention. This will be accomplished in accordance with convention guidelines. The convention committee will consists of an Executive committee sub committee chaise and attending members. Executive members are elected by the ASC. (Chair, Vice Chair, Secretary, Treasurer and Hotel Liaison.) Sub committee chairs will be elected by The executive committee and attending members.

Page 12

The Newsletter sub committee's primary purpose is to carry a message of recovery in written form to the still suffering addicts and to provide the Areas membership with news of events, workshops, birthdays, Activities and forum for expressing individual opinions. This purpose is primarily served through the Area's Newsletter which is published monthly or bi- monthly and distributed at the ASC meeting.

The purpose of the North Dade Area Outreach committee is to help groups understand and implement the Twelve Traditions & Concepts of N.A., to insure unity and our common welfare, to help, not hinder, to guide not control. The committee is here to help, suggest, and direct those who are interested in the resources available within the fellowship.                                                                                                          Responsibilities of the Outreach committee are: To promote attendance and participation at the regular monthly North Dade Area service meeting of all groups in the Area. To provide a format for meetings, business meetings, secretaries reports, GSR reports, and treasurer reports to promote unity and better fulfill our Primary purpose to carry the message to the addict who still suffers. To dedicate (10) minutes at Area service to a Tradition and Concept of the month.

The 24 Hour room Sub committee provides a place for addicts to fellowship with others during the Holiday Season so that no addict need be alone. The committee establishes a location for addicts to meet, arranges for groups to hold meetings around the clock, accepts food drinks, and coffee donations from groups and Individual members of NA, etc, and ensure that the building that the 24 hour room is located in is maintained and an atmosphere of recovery is maintained as well. This committee may hold fundraisers to help the Area financially.

Sometimes an Area comes up with a question or special project that does not fit into any existing sub- committee's job description. Perhaps a new piece of literature is being developed by World Services, and the area has been asked to gather input on the piece. Maybe Areas are having difficulty finding new places in which to hold recovery meetings and want the ASC to give extended attention to the matter. Or perhaps the committee feels it is time to develop guidelines for it. In such cases the ASC may want to create an Ad Hoc committee to address these issues. An Ad Hoc committee is set up for specific purposes and has limited lives. When their job is finished they are disbanded. When creating an Ad Hoc the ASC should deafly specify what the committee's purpose will be, what authority and resources it will be given, and how long it should take to complete the job. Then the Area chair may appoint either the entire Ad Hoc committee or just a chair person who will put the Ad Hoc committee together later. Once the Ad Hoc committee's work is completed the committee is dissolved.

Page 13

b. Sub-Committee Chair Qualifications (General)

1. Willingness and a desire to serve in that capacity.

2. Active for at least one year in the Service Structure of NA.

3. At least two years of total abstinence from all drugs.

4. Has demonstrated a working knowledge of the structure of that sub committee by participation in activities of that committee in this area or another for a year 1 year.

5. Has the time and resources necessary to complete these duties.

6. Has knowledge of the 12 steps and the 12 traditions of NA

7. Has knowledge of the service structure of Narcotics Anonymous

1. To meet in joint session monthly with other Sub-committee Chairs and Admin.

2. To hold at least one monthly sub committee meeting prior to the ASC

3. To submit a written report to the ASC of the sub committee's plans, special events, workshops, and problems and concerns.

4. To present a written set of Guidelines and budget to the ASC for that bodies' review and approval.

5. To submit written changes in guidelines, for that sub committee, to the ASC for that body's review and approval whenever changes are made to the guidelines.

6. To present a written report to the ASC regarding the sub committee budget to be reviewed and approved by the ASC.

7. To attend all RSC subcommittee meetings (Sub Committee chairs will be reimbursed for their travel expenses upon presentation of a valid receipt of expenses to the treasurer.

1. To submit written plans of their activities to the ASC for approval

2. To hold workshops periodically in order to promote an awareness of how the sub committee functions within the fellowship.

3. To involve the members of the fellowship in sub committee activities.

4. To accomplish the purpose of the sub committee in the most effective manner possible while remaining within the provisions of the twelve steps and 12 traditions.

5. To submit the sub committee specific guidelines to the ASC for review and approval, and make those guidelines available to members upon request.

The following is intended to be a simple easy to understand explanation of the procedures utilized at the ASC meetings by the GSRs. Input by the GSRS to the ASC is essential to both the groups and to the AREA, so it is important to be able to meaningfully participate.

An area service committee meeting is composed of different parts. There is an agenda of the meeting that is usually followed. The opening of the meeting, the secretary and treasurer reports, and the persons from the various groups are part of the meeting that is fairly structured. Close attention should be given to the reports when they arrive with the ASC minutes and when they are read to the Area. The GSRS will be asked to either accept or reject the reports, or except them with corrections ( for example the secretary may have made an error recording the results of votes at the last minutes, or the treasurer may have incorrectly reported your groups contribution to the Area Service Committee.

The following procedures will guide Area business: 

* The Twelve Traditions and Twelve Concepts of Narcotics Anonymous

* The procedural Guidelines of the North Dade Area

* Roberts Rules of Order

*The Guide to local Service

*Any additional procedural rules the ASC may adopt.

The Chair to assure a smooth and orderly meeting will adhere to these rules. The chair is empowered to keep discussion focused on the topic and within a reasonable time frame. Only the chair can recognize a member who raises their hand. A member must be acknowledged by the chair in order to speak.  Statements made to the ASC should be prevalent and timely to what is going on in the meeting with some limited specific exceptions.

A motion must be submitted in writing within the first 1/2 hour after the opening of the ASC and comes up for discussion during new business. Another voting member of the ASC must second the motion before it can be considered by the ASC. A second is an indication by the person making the second that the motion deserves consideration by the members of the Area Service Committee. If there is no second the matter Dies and no further discussion are permitted. Once seconded however, it becomes the business of the GSRS to consider the motion and discuss its Pros and Cons. The chair will usually call upon the person making the motion to explain the intent of the motion. When he or she is through, the Chair will ask for others who wish to argue for or against the motion. Thee usually will be (2) two pro and (2) two cons alternating upon a motion to suspend the rules and is seconded. Debate may be extended, but will not exceed more than 10 minutes after the two pros and two cons have been presented. Unless an amendment to the motion is propose and accepted, or the motion is tabled. Postponed, or referred to a committee, a vote will be taken when debate is concluded. A 2/3 vote is required to close, limit, or extend debate. A majority of the votes cast by the GSR is normally required for votes cast. However, certain motions require a 2/3 vote to pass. These include:

*To amend the ASC Guidelines or change procedure.

*To close, limit, or extend debate.

* To close nominations

* To remove a trusted servant from the ASC office.

* To change the order of business

* To take business away from a committee, which has not made a decision or report on it, and return that business to discussion on the floor of the ASC

A 2/3 majority means 2/3 of the voting members. For example when a vote is called by the chair to accept the minutes or treasurer's report, the chair may call for all those in favor to signify by saying Aye and those who oppose by saying Nay. However when a vote count is required, GSRs must raise hands to signify their vote. If the vote is a tie the chair may break the tie with a vote at his/her discretion, or may call for the matter to be returned to the groups for a group conscience decision, and be brought back to the next ASC.

An amendment is a motion to modify the wording and within certain limits the meaning of a pending motion before the pending motion itself is acted upon. An amendment must in some way involve the same question that is raised by the motion to which it is being applied. An amendment cannot introduce an independent motion or issue that is not addressed by the pending motion. An amendment is debatable only if the motion to be amended is debatable.

A motion to table is may be applied only to a main motion that is pending. At the time a motion to table is made the intent must be given. The motion to table is in order to:

1. Further information regarding a motion needed.

2. Time is needed to obtain group conscience from the Area's groups.

3. There is more pressing business to deal with.

A motion which is tabled remains on the table until taken up by the ASC by a motion to take from the table, Or until the next ASC meeting. This motion is not intended to kill a main motion or suppress debate on it.

When a motion to refer to committee is made, the intent is to send an item of business to a relatively small group of selected persons, a committee, so that the question may be carefully investigated, summarized, and a recommendation for action can be made for at the next ASC meeting. Debate on a motion to refer to committee will be limited to (1) one pro and (1) one con, and a debate will pertain only to the desirability of committing the motion or the instruction to the committee, and not the merits of the main motion.  If passed there will be (2) two pros and Cons on the original motion, so as to obtain information and give direction to the committee.

A motion to reconsider is intended to bring an item that has already been dealt with back onto the floor. The motion is used to permit the correction of hasty, ill advised, or erroneous action, or to take into account new information or situations not considered when taking the original vote. Since this motion is not used to rehash motions that an individual or minority were not pleased with when initially voted on. A motion to reconsider can only be made by a GSR who originally voted on the prevailing side or who spoke in debate in support of the motion. A motion to reconsider will not be heard after the close of that ASC meeting following the original vote. A motion to reconsider cannot be made more than once for any motion.

This is a procedure that allows the ASC to move quickly through routine business or questions of lesser importance. This is a less formal way of handling business and is an alternative to taking a vote on a motion. If a Chair sees no opposition to the motion, he/she will state that the motion is carried by unanimous consent unless there is an objection. If no objection to his is voiced, the minutes will reflect that all of the voting members were in favor. If a member objects the mater will go to a vote as prescribed for by the motion.

A request to withdraw or modify may be made by the maker of the original motion upon his/her acceptance of a suggestion from another member. After the motion is made, it belongs to the ASC as a whole, and the maker must request the ASC's permission to withdraw or modify it. The chair treats this as a unanimous consent matter, that is, if no one objects, the request is granted. If there is an objection, the chair automatically outs the request to a vote, which is not debatable.

A motion to call the vote must be seconded and allows for only one pro and one con. A 2/3 majority is required to adopt this motion. The intent of this motion is to bring the original motion to a vote without any further amendment or debate. This motion is not to be made to suppress information, but rather to expedite the proceedings.

Page 16

A Point of Information is a question directed to the Chair to obtain information concerning a parliamentary procedure or the motion that is pending. This allows a member to ask a question, but is not to be used to make a statement or give information or opinions.

When a member feels that the rules, policy, or guidelines of the ASC are not being adhered to, he/she can rise to a point of order. This is in effect asks the Chair to make a determination of whether or not the procedure the member is pointing out is in fact being violated. A point of order is not a method by which to dispute the accuracy or validity of another member's remarks, but instead is to bring to the attention of the chair and the ASC the possibility that proper procedure is not being followed.

A motion to suspend the rules is made when a member of the ASC wishes to waive a certain ASC procedure. The motion must include the rule to be suspended and the length of time it shall be suspended for. The motion requires a second and a 2/3 majority vote.

By electing the ASC chair, the ASC delegated to him/her the authority and duty t make necessary rulings on questions of parliamentary procedure. However any two members have the right to appeal the chairs decision On a question. By one member making an appeal and another seconding it, the question is taken from the chair and given to the ASC for final decision. Debate will be limited t (1) one pro by the maker of the motion to appeal and (1) one con by the chair, limited to one minute each.

When a member of the Administrative Committee or a sub committee chairperson misses more that two consecutive meetings, fails to perform his/her duties ,they become subject to impeachment by the ASC. Prior to any vote on impeachment, a letter will be sent by the chair or by vice chair stating the basis for impeachment. Following the letter the person may make a rebuttal in writing on the floor of the ASC. Impeachment will be determined by a vote at the ASC meeting, following the sending of the letter.

Relapse falls under the heading of failure to perform duties. A 2/3 majority vote is required to impeach. The vote is performed by written closed ballot.

A letter should be submitted to the ASC Chair (or Secretary) prior to the ASC meeting stating a member's need to resign and the reason for the resignation

Page 17

1. The North Dade Area Service will establish one checking account. Donations from groups, funds from literature sales, funds from Fundraising events and donations from sub-committees should be kept in this account. The funds collected are to be allocated to the payment of rent, purchasing of literature, seed monies for sub committee functions, reimbursement of administrative expenses and purchases and other miscellaneous financial concerns that may arise.  After replenishing a prudent reserve when needed , excess funds are usually sent to Regional Service by motion of the ASC.

2. The Treasurer should issue a receipt to all groups for donations and literature purchases made to the ASC. This will create a written history of financial activity and help facilitate the bookkeeping of both the group and the ASC.

4. A monthly financial bank statement will be sent to the ASC's post office box and made available to the ASC upon request.

5. The ASC treasurer should make a written financial report of contributions and expenditures at each regularly scheduled meeting Of the ASC, as well as an oral report as formatted during the ASC meeting agenda.

6. Bank Statements and other financial records should be given to the ASC secretary for record keeping quarterly.

7. The ASC secretary will include a treasurer's report in the monthly minutes and a written treasurer's report will be presented to ASC members no later than the following ASC.

8. No ASC member may borrow funds from the ASC treasury.

9. The ASC should audit all its financial records at least once a year, and whenever there is a change in treasurers.

10. It is vital that every treasurer hand over his or her records to the next treasurer. Doing this will preserve much-needed continuity and history.

12. The RCM or Alternate RCM will act as Sub-Committee chair in absence of sub-committee chair at RSC, if attendance is required for 2 days or more, reimbursement will be for each additional night's lodging a Regional Hotel, plus $25.00 for food with valid receipts.

17. The ASC will have four (4) co-signers on the bank account with two (2) signatures required on checks.

18. The ASC must approve all monies that are spent.

Page 19

NORTH DADE AREA CONV OF NARCOTICS ANONYMOUS

N.D.A.C.N.A.

CONVENTION COMMITTEE

CONVENTION COMMITTEE MEETINGS

The purpose of these meetings is to gather and share information regarding the planning and carrying out of the convention. All convention committee meetings will take place at a regularly scheduled time and place. The procedural guidelines of this meeting will be in this order. Twelve Traditions of NA, NDACNA guidelines, Twelve Concepts of NA, Convention guidelines of Narcotics Anonymous, and Roberts Rules of order. Efforts will be made to encourage support and participation from all members of NA. All meetings of the Convention committee and sub committees are open to any member of Narcotics Anonymous. Care will also be exercised during the planning process to involve as many groups as possible.

CONVENTION COMMITTEE MEMBERSHIP

The Convention Committee will consist of an Executive Committee, Sub Committee, Chairpersons, and attending members. Executive committee members will be elected by the ASC. Sub Committee chairpersons will be elected by the Executive Committee and attending members. Attending members consist of any member attending convention committee meetings. Election of officers will be based upon qualifications and experience in the positions to be held.

Nominations for all positions will be open to any qualifying member of Narcotics Anonymous and will be submitted in writing. Executive Committee Nominations will be submitted at the March meeting of the ASC to be sent to groups for election in April.

Executive Committee Sub Committee

1. Chairperson Arts/Graphics Marathon programming

2. vice Chair Auction Merchandise

3. Secretary Banquet Entertainment/ Fund raising

4. Treasurer Convention Information Registration

5. Hotel Liaison Hospitality Serenity Keepers

* See North Dade Area Convention Guidelines for more info.