BYLAWS OF LAKE EVESHAM COMMUNITY
ASSOCIATION, INC.
ARTICLE I NAME AND BOUNDARIES
Section 1 The
name of this organization shall be Lake Evesham Community Association, Inc.,
hereinafter known as the "Association."
Section 2 The
area of the Association's activities is the area bounded by York Road to the
east, Northern Parkway to the south, Bellona Avenue to the west, and Lake
Avenue to the north, except including the following properties on the north
side of Lake Avenue: 308 through 426 East Lake Avenue (even-numbered
addresses), and 6100, 6108, and 6110 York Road. [See Amendments 12/4/02]
The purpose for which the Association is formed and
the objectives to be carried on and performed by it are as follows:
Section 1 To
unite its Members, whose primary concern is the betterment of the areas covered
by the Association's activities.
Section 2 To
conduct and carry on the work of the Association not for profit but exclusively
for charitable, civic, or educational purposes in such manner that no part of
its income or property shall inure to the private benefit of any donor, member,
director, officer, or individual (except that reasonable compensation may be
paid for services rendered to or for the Association affecting one or more of
its purposes). And in such manner that it shall not devote a substantial
portion of time to carrying on propaganda or otherwise attempting to influence
legislation nor shall it intervene in (including the publication or
distribution of statements) any political campaign on behalf of a candidate or
party.
Section 1 The
Members of the Association shall consist of all persons 18 years of age or
older who either: (i) own property and reside in the area of the Association's
activities and have paid all dues and assessments for the current year, or (ii)
do not own property but have resided in the area of the Association's
activities for three consecutive years and have paid all dues and assessments
for the current year.
ARTICLE IV DUES AND SPECIAL ASSESSMENTS
Section 1 Annual
dues for each Member shall be set by the Board of Directors and will be due
January 1 of each year or such later date as is set by the Board of Directors.
Section 2 The
Board of Directors shall have the authority to assess special assessments
during the course of each year, provided the sum of all such special
assessments during the course of such year total no more than the annual dues
approved pursuant to Section 1 above.
Section 3 The
Board of Directors shall have the authority to solicit and receive donations,
grants, and gifts on behalf of the Association.
ARTICLE V OFFICERS
Section 1 The
officers of this Association shall be the following: President, Vice-President,
Secretary, and Treasurer.
Section 2 All
officers shall be elected by the Members at the November general meeting for a
term of one year, commencing on January 1 of the following year (unless
appointed as a substitute pursuant to Article IX). All officers shall serve without compensation. No more than one officer may be elected from
the same household. [See
Amendments 12/4/02]
Section 3 Any
officer who shall be absent from three consecutive General or Board of
Director's meetings shall be subject to removal from office at the discretion
of the Board of Directors.
ARTICLE VI BOARD OF DIRECTORS
Section 1 The
Board of Directors shall consist of the duly elected officers of the
Association and four (4) "at large" directors to be elected by the
Members at the November general meeting. The immediate past President of the
Association shall, whenever possible, serve as a Member of the Board of
Directors. No more than one Member of the Board of Directors may be elected
from the same household. Each member of
the Board of Directors shall serve for a term of one year, commencing on
January 1 of the following year (unless appointed as a substitute pursuant to
Article IX). The Board shall be vested with the power to control the business,
property, and affairs of the Association subject to approval by the general
membership. The Board will attempt to follow the wishes of the general
membership whenever possible. All members of the Board of Directors shall serve
without compensation.
Section 2 Any
Director who shall be absent from three (3) consecutive General or Board of
Director's meetings shall be subject to removal from membership of the Board of
Directors at the discretion of the Board of Directors.
Section 3 A
meeting of the Board of Directors may be called at any time by the President
or, in such person's absence, by the Vice-President. Attendance in person of one-half of the Board of Directors shall
constitute a quorum.
Section 4 All
members of the Board of Directors shall be notified of Board Meetings at least
three (3) days in advance.
ARTICLE VII MEETINGS
Section 1 General
meetings shall be held each year in February, May, September, and November.
(a)
Notification of these meetings shall be made by the Newsletter or other
appropriate communication.
(b)
Notification shall be at least three (3) days before the date of the meeting.
(c) Provided
that a quorum is present, votes taken at general meetings shall be binding upon
the Association. A quorum for general
meetings shall be the attendance in person of at least 25% of the Members.
Section 2 Special
meetings may be called by the President or, upon request of ten (10) or more
Members, shall be called by the President or the Vice President in the absence
of the President.
(a)
Notification of any special meeting shall be at least three (3) days before the
date of the meeting.
(b) Provided that a quorum is present, votes taken at special meetings shall be binding upon the Association. A quorum for special meetings shall be the attendance in person of at least 25% of the Members.
ARTICLE VIII ELECTIONS
Section 1 The
nomination of officers and directors for the Association shall be made by a
Nominating Committee. Nominations may
also be made from the floor at the November general meeting. The Nominating
Committee shall consist of a chairperson, who shall be a member of the Board of
Directors, and two or more other Members who may or may not be members of the
Board of Directors. The Nominating Committee shall be appointed by the
President of the Association prior to the November general meeting, to serve
until the close of the November general meeting. The Nominating Committee shall make as many nominations for
election of officers and directors as it shall, in its discretion determine,
but not less than the number of vacancies that are to be filled.
Section 2 The
election of officers and directors shall be by written ballots cast in person
by Members at the November general meeting and by absentee ballots filed
pursuant to Section 3 below. The
persons receiving the largest number of votes for each office or Board position
shall be elected. Cumulative voting is
not permitted. In case of a tie, a runoff election shall be held.
Section 3 Absentee
ballots will be available from the chairperson of the Nominating Committee.
Members wishing to vote by absentee ballot must return their completed ballots
to the chairperson of the Nominating Committee at least two (2) days before the
November general meeting.
ARTICLE IX OFFICER OR DIRECTOR VACANCY
Section 1 In
case of removal, resignation or inability of the President to complete his or
her term, the Vice-President shall complete the President's term. Any vacant
office or Board position, other than President, shall be filled by a Member in
good standing appointed by the Board of Directors, who shall serve until the
end of the current term of office.
ARTICLE X COMMITTEES
Section 1 The
Board of Directors shall have the authority to create such committees, as it
deems appropriate and to appoint as chairpersons of such committees any Member
of the Association. The chairperson of
each such committee shall appoint such members to the committee, as he or she
deems appropriate. The creation of any
committees shall be reported to the Members at the next general meeting.
ARTICLE XI DUTIES OF OFFICERS
Section 1 The
duties of the officers shall be such as are implied by their respective titles
and such as are specified by these Bylaws, namely:
(a) President
- It shall be the duty of the President to preside at all general meetings of
the Association and of the Board of Directors, and to assume all duties
pertaining to this office.
(b) Vice-President
- In the absence of the President, the Vice-President shall perform all of the
duties of the President.
(c) Secretary
- The Secretary shall record the minutes of all meetings of the Association and
Board of Directors. The Secretary shall have available for reference at all
meetings a copy of the Association's bylaws, a list of its officers,
committees, and members, as well as a roll of Members present at each meeting. It shall be the duty of the Secretary to
handle all correspondence for the Association.
The Secretary shall preserve in a permanent file all records of the
Association and its officers, such records to be transferred to the successor
at the close of the term of office.
(d) Treasurer
- The Treasurer shall be custodian of all funds and properties of the
Association and shall keep a record of all receipts and disbursements. The Treasurer shall render a detailed
statement of assets and liabilities, receipts, and expenditures of the
Association, at each General and Board of Directors meeting. The Treasurer shall place all money of the
Association in a bank that has been approved by the Board of Directors. The funds shall be deposited in the name of
the Association and subject to withdrawal upon the application of any two of
the following: President, Vice-President, Treasurer and Secretary. [See Amendments 12/4/02]
ARTICLE XII AMENDMENT TO BYLAWS
Section 1 Amendments
to these bylaws may be made at any meeting of the Association by a two-thirds
(2/3) vote of the Members present, providing the Members have received notice
of the proposed change at a previous meeting or in writing through the
Newsletter or other appropriate means of communication at least three (3) days
before the date of the meeting.
AMENDMENTS
Amendments to the following three
sections were announced by circulated flier in November 2002, and affirmed at
an open meeting on December 4, 2002.
|
Article I, Section 2 |
Removed: |
“The area of the Association's
activities is the area bounded by Lake Avenue on the North, Northern Parkway
on the South, Bellona Avenue on the West, and York Road on the east.” |
|
Replaced with: |
“The area of the Association's
activities is the area bounded by York Road to the east, Northern Parkway to
the south, Bellona Avenue to the west, and Lake Avenue to the north, except
including the following properties on the north side of Lake Avenue: 308
through 426 East Lake Avenue (even-numbered addresses), and 6100, 6108, and
6110 York Road.” |
|
|
Article V, Section 2 |
Removed: |
“No person may hold the same
office for more than three (3) consecutive years.” |
|
Replaced with: |
Nothing |
|
|
Article XI, Section 1(d) |
Removed: |
“In cases of necessity with the approval
of the President, the Treasurer is empowered to make disbursements in the
interval between meetings of the Board of Directors, up to the amount of
seventy-five dollars ($75.00).
Disbursements in excess of seventy-five dollars ($75.00) shall be made
as resolved by the Board of Directors.” |
|
Replaced with: |
Nothing |