contact info:

Ruth M. Pettis

area: Seattle, Washington
(206) 781-8097


Administrative support for non-profit, civic, academic, or service agency. Seeking an inclusive atmosphere with camaraderie and shared sense of purpose.


Strong background in the use of office software applications for content preparation (writing, editing, word processing), and information organization (database creation and maintenance, record keeping, correspondence, meeting minutes).

Extensive background in transcription of audio files into print documents; especially skilled in conveying tone and meaning through grammatical and typographical methods.

Excellent written communication skills, adaptability in learning new software platforms and upgrades, and can work independently and within deadlines.

Knowledgeable in academic and online research methods, bibliographic citation, fact-checking, and source verification.

Experience with web site creation, text formatting, SGML/HTML coding, hypertext structure, and using Adobe Photoshop for preparing graphics in .gif and .jpg formats.

web sites:

Transcription Services

Word Safari

Traditional Herbs
for Winter Interest

writing samples:

Learning from Our Adversaries
The University's Medicinal Herb Garden ...
Marion Zimmer Bradley
Oral History
Zackie Achmat
The Philippines


Self-employed contractor since 1995 doing transcription of audio interviews, minutes keeping, word processing, database creation, proofreading, copy editing, book layout and desktop publishing.

Society of Professional Journalists
Contest coordinator, October 2002--present (Seattle)

Created a Microsoft Access database of over 2500 entries for SPJ's “Excellence in Journalism” regional contest; use the database to sort and track entries from newspaper, radio, and television journalists, and to maintain its mailing list. Create numerous queries and reports for the contest's director and those contracted to produce winners’ awards.

Frog Mountain Productions
Page production, 1998--1999 (Seattle)

Prepared and proofread page proofs for books on computer-related topics. Used Microsoft Word templates and styles to prepare documents for page layout in Adobe PageMaker.

Chase Bobko Co.
Text Coder, 1996--97 (Seattle)

Used Microsoft Word and Access to prepare articles for CD-ROM publishing, and proprietary graphics software to incorporate line drawings and photographs into the product.

Microsoft, Consumer Division
Text preparation, 1995--1996 (Redmond)

Prepared content for two CD-ROM products: “Microsoft Complete Gardening” and “Microsoft Encarta World Atlas.” This included considerable SGML-coding of text files, data entry into Access .mdb files, and image mapping of graphics. Downloaded successive build revisions for proofing text and checking internal consistency.

Microsoft Press
Typographer, 1986--1994 (Redmond)

Created page proofs for books on computer-related topics using Adobe PageMaker and Microsoft Word templates and styles. Wrote translation tables for swapping files between different types of software. Learned several software platforms as a result of system upgrades and transitions.

Franklin Press
Typesetter, 1977--86 (Seattle)

Set type and did copyfitting and layout for newspapers, books, brochures, forms, ad copy, catalogs, and a variety of other formats. Clientele included local publishers, designers, writers, and a range of community organizations and activists.

Web Publishing / Writing / Editing / Volunteer Work

Use HTML and Photoshop to create and maintain a personal suite of web sites supporting my home-based business and hobbies. Site includes an online vocabulary game: Word Safari; and a photo essay: Traditional Herbs for Winter Interest.

Northwest Lesbian and Gay History Museum Project
Oral History Project Manager, 1996--present (Seattle)

Conduct and transcribe interviews with older members of LGBT communities, administer grants awarded, communicate with local historians and archivists on the Project’s work, and maintain a Microsoft Access database to track work in progress. Created and maintain the Project's web site:
       Coordinated the publication of a 250-page monograph, which involved editing stories from interview transcripts, soliciting photographs, using Adobe PageMaker for layout, internet and library research for fact-checking, and engaging a commercial printer for the final product.

Friends of the U.W. Medicinal Herb Garden
Newsletter Editor, 1997--2002 (Seattle)

Published an occasional newsletter directed at a varied readership of gardeners, herbal medicine advocates, and botanists.

writing for non-profit organizations

Have written articles for several local non-profit groups, including Women's Funding Alliance, Washington Water Trails Association, Seattle Tilth Association, Friends of the U.W. Medicinal Herb Garden, and Pacific Women's Resources. Samples:
Learning from Our Adversaries
The University's Medicinal Herb Garden ...

Researched and authored articles on history and social sciences pertaining to gay and lesbian studies and social culture. Samples:
The Philippines
Oral History


A.B., Anthropology: Indiana University, Bloomington
M.L.S., Library Science: Simmons College, Boston

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