Running a live dance at Poughkeepsie Tennis Club


Overview

Here is an overview of the tasks, that must be performed in order to run a swing dance at the Poughkeepsie Tennis Club.

TimeActivity
6:30Sound equipment setup person arrives, sets up sound equipment for the beginners lesson
7:00Person who will collect money at the door arrives. Deals with any setup changes needed (eg, move tables, get water setup...)
7:15Person teaching beginners lesson arrives, sets up music and microphone for beginner's lesson
7:30Beginners lesson begins
8:30Beginners lesson ends, band begins
11:30Cleanup

Dance Instructor Duties

Often the dance instructor also gets and sets up the sound equipment needed to play music for the beginner's lesson. HVCD owns sound equipmemt, including a wireless microphone.

Bring a fresh 9 volt battery and a fresh pair of AA batteries. The microphone uses batteries pretty quickly. If you turn on the mic and it doesn't work, it's probably because the batteries are dead.

Sound equipment setup tasks

To find out where to pick up the sound system, call the contact for the 4th Friday swing dance listed on the contacts page.

To learn how to setup the equipmemt, call Pete Redmond, Eric Hollman, or John Pagliarulo. Their phone numbers are on the contacts page.

Money collector's duties

The tennis club sets up tables and puts out water jugs for us. These things are usually done by 7:00 PM. If they are not done when you arrive, try Calling Walter. His number is near the phone in the kitchen. If that fails, enlist dancers you know to get it done! (Rarely a problem.)

You must get the HVCD cash box and bring it to the dance. To find out who has the cash box, call the contact for the 4th Friday swing dance listed on the contacts page. You are responsible for seeing that someone you trust is collecting admissions at the door from 7:15 until 10:30 PM. You do not need to do this yourself all night. Instead, ask people you trust to sit at the door for 15 minute shifts.

The money collector is responsible for paying the band. Get someone on the contacts page to help you if you're unsure what to do.

During the dance

Periodically the water jugs must be refilled. Anyone can do this.

Cleanup

We are responsible for the following cleanup tasks:

Building contact information

Walter Douglas is the building manager. His phone number is on a note near the phone in the kitchen.