BY LAWS AND ARTICLES OF THE

NORTHEAST GEORGIA CIVIL WAR ROUNDTABLE

 

I. PURPOSES AND OBJECTIVES

 

THE PURPOSE OF THIS ORGANIZATION APPEARS ON OUR LETTERHEAD AND SHALL SERVE AS OUR MISSION STATEMENT AS WELL-TO PROMOTE, TO PROTECT, TO PRESERVE OUR CIVIL WAR HERITAGE…OUT OF THE PAST…IN THE PRESENT…FOR THE FUTURE.

 

II. MEMBERSHIP

 

MEMBERSHIP IS OPEN TO ANY INDIVIDUAL AT LEAST SIXTEEN YEARS OF AGE WHO AGREES TO OUR MISSION STATEMENT AND WILL ABIDE TO THE BY LAWS AND ARTICLES OF THE NORTHEAST GEORGIA CIVIL WAR ROUNDTABLE THERE SHALL BE THREE CLASSES OF MEMBERSHIPS

 

A.       CHARTER MEMBERS: THOSE WHO JOINED THE NORTHEAST GEORGIA CIVIL WAR ROUNDTABLE IN THE FIRST YEAR OF ITS EXISTENCE CHARTERMEMBERS ARE FULL VOTING MEMBERS OF THE ORGANIZATION WITH ALL OF THE RIGHTS AND PRIVILEGES OF FULL MEMBERS FOR AS LONG AS THEY ABIDE BY THE MEMBERSHIP RULES OF THE ORGANIZATION. CHARTER MEMBERS ARE ALSO MEMBERS OF THE EXECUTIVE BOARD FOR AS LONG AS THEY MAINTAIN THEIR MEMBERSHIP IN THE ROUNDTABLE WITH THE VOTING RIGHTS AND PRIVILEGES OF THE EXECUTIVE BOARD.

 

B.     FULL MEMBERS: THOSE WHO CHOOSE TO JOIN THIS ORGANIZATION AND AGREE TO ABIDE TO THE BY LAWS AND ARTICLES OF THE NORTHEAST GEORGIA CIVIL WAR ROUNDTABLE FULL MEMBERS ARE ENCOURAGED AND EXPECTED TO ATTEND AS MANY FUNCTIONS OF THE ROUNDTABLE AS POSSIBLE THEY ARE ENTITLED TO HOLD OFFICE AS WELL AS NOMINATE AND VOTE FOR OFFICERS OF THE ROUNDTABLE, AND ANY OTHER BENEFITS WHICH BECOME DUE TO MEMBERS OF THE NORTHEAST GEORGIA CIVIL WAR ROUNDTABLE LOSS OF MEMBERSHIP SHALL OCCUR IF DUES IS NOT PAID IN A TIMELY MANNER OR IF THE MEMBER SHOULD DEMONSTRATE INAPPROPRIATE BEHAVIOR WHICH IN THE OPINION OF TWO-THIRDS OF THE EXECUTIVE BOARD AND ONE-HALF OF THE MEMBERSHIP CONFLICTS WITH THE PURPOSES AND OBJECTIVES OF THE NORTHEAST GEORGIA CIVIL WAR ROUNDTABLE

 

C.     SPECIAL MEMBERS: THOSE WHO BY VIRTUE OF HOUSING AN OFFICE OR POSITION IN ANOTHER ORGANIZATION OR A SPECIAL CIRCUMSTANCE WHICH IN THE OPINION OF TWO- THIRDS OF THE EXECUTIVE BOARD TO BE BENEFICIAL TO THE NORTHEAST GEORGIA CIVIL WAR ROUNDTABLE. SPECIAL MEMBERS SHALL BE CONSIDERED FULL VOTING MEMBERS OF THE ROUNDTABLE AND ARE NON-VOTING MEMBERS OF THE EXECUTIVE BOARD (UNLESS THEY ALSO HOLD OFFICE IN THE ROUNDTABLE). SPECIAL MEMBERS SHALL INCLUDE; BUT NOT NECESSARILY BE LIMTTED TO:

 

                                                               i.      THE DIRECTOR OF THE GWINNETT COUNTY HISTORY MUSEUM BY VIRTUEOF THE SPECIAL ASSISTANCE OF THE MUSEUM IN THE ROUNDTABLE'S EXISTENCE.

                                                              ii.      THE PRESIDENTS OF ANY LOCAL (NORTHEAST GEORGIA AREA) HISTORICAL SOCIETIES WHO SHOULD CHOOSE TO PARTICIPATE

                                                            iii.      ANY PERSON OP THE COMMUNITY WHO THE BOARD OF DIRBCTORS BELIEVES IS WORTHY OF BEING SO HONORED.SPECIAL MEMBERSHIP STATUS ISUMITED TO THE OFPICE HELD AND SHALL BE CONSIDERED FOR AS LONG AS THAT PERSON HOLDS THE OFFICE WHICH OFFERS SPECIAL MEMBERSHIP STATUS TO THEM

 

III. CALENDAR YEAR AND DUES

 

A.    CALENDAR: THE BUSINESS, MEMBERSHIP, AND OFFICIAL YEAR FOR THE NORTHEST GEORGIA CIVIL WAR ROIJNDTABLE SHALL RUN FROM APRIL THROUGH MARCH. IT IS AT THE APRIL MEETNG THAT ALL DUES SHALL BE COLLECTED, ELECTIONS SHALL BE HELD, AND A GENERAL BUSINESS MEETING FOR ALL MEMBERS SHALL TAKE PLACE APRIL IS HONORED AS THE BEGINNING OF THE YEAR FOR THE NORTHEAST GEORGIA CIVIL WAR ROUNDTABLE IN REMEMBRANCE OF THE EVENTS WHICH TOOK PLACE IN APRIL DURING THE CIVIL WAR INCLUDING THE BEGINNING AND ENDING OF THE WAR ITSELF.

 

B.    DUES: THE AMOUNT OF MONEY (CURRENTLY SET AT $20.OO FOR INDIVIDUALS, $25.00 FOR HOUSEHOLDS AND ~10.00 FOR FULLTIME STUDENTS) DUE TO RETAIN MEMBERSHIP IN THE NORTHEAST GEORGIA CIVIL WAR ROUNDTABLE SHALL BE REVIEWED YEARLY BY THE EXECUTIVE BOARD. DUES SHALL, BE CONSIDERED LATE: IF NOT RECEIED BY THE MAY MEETING AND LOSS OF MEMBERSHIP WILL RESULT UNLESS EXTENUATING CIRCUMSTANCES.ARE PRESENTED TO AND ACCEPTED BY THE EXECUTIVE BOARD BY WAY OF' TREASURER. ANY CHANGES IN THE AMOUNT OF DUES OR MEANS OR TIMES COLLECTED SHALL BE RECOMMENDED BY A VOTE OF TWO-THIRDS OF' THE EXECUTIVE BOARD AND APPROVED BY A SIMPLE MAJORITY OF THE MEMBERS AT THE APRIL BUSINESS MEETING.

 

C.    MEETINGS: THERE SHALL BE A MONTHLY GENERAL MEETING OF THOSE MEMBERS WHO CHOOSE TO PARTICIPATE (CURRENTLY SET AT 2:00 pm ON THE FIRST SUNDAY OF EACH MONTH AT THE GWINNEIT COUNTY HISTORY MUSEUM). IT IS AT THE APRIL MEETING WHEN ELECTIONS WILLBEHELD, DUES COLLECTED, AND THE BUSINESS OF THE ROUNDTABLE AS A WHOLE SHALL BE BROUGHT BEFORE THE MEMBERS OF THE EXECUTIVE BOARD (SEE BELOW) SHALL MEET QUARTERLY TO DECIDE SUCH THINGS AS NEED TO BE DISCUSSED BEFORE THE OFFICERS. THESE MEETINGS SHALL TAKE PLACE AT A TIME AND PLACE TO BE SET AT THE PREVIOUS MEETING. ALL MEETINGS SHALL BE ANNOUNCED IN THE PUBLICATION OF THE NORTHEAST GEORGIA CIVIL WARROUNDTABLE- THE. MUSTER ROLL ANY PERMANENT CHANGES IN MEETING TIMES AND LOCATIONS SHALL BE RECOMMENDED BY A VOTE OF TWO-THIRDS OF THE EXECUTIVE BOARD AND APPROVED BY A SIMPLE MAJORITY OF THE MEMBERS AT THE APRIL BUSINESS MEETING.

 

 

IV. OFFICERS

 

THE OFFICERS OF THE NORTHEAST GEORGIA CIVIL WAR ROUNDTABLE SHALL CONSIST OF A PRESIDENT, A VICE PRESIDENT, AND A TRESURER A SECRETARY AND A HISTORIAN. ALL OFFICERS SHALL BE ELECTED AT THE APRIL BUSINESS MEETING AND SHALL ASSUME THEIR DUTIES IMMEDIATELY UPON THEIR ELECTION. THE EXECIJTIVE BOARD SHALL RECOMMEND A SLATE OF OFFICERS FOR TO NEXT TERM OF OFFICE.   HOWEVER. NOMINATIONS FROM THE MEMBERS AT THE BUSINESS MEETING SHALL BE BOTH HONORED AND ENCOURAGED, OFFICERS SHALL BE ELECTED BY A SIMPLE MAJORITY OF ELIGBLE MEMBERS WHEN A QUORUM IS PRESENT AT THE APRIL BUSINESS MEETING. A QUORUM SHALL BE CONSIDERED MET WHEN HALF OF THOSE ELIGIBLE TO VOTE ARE PRESENT (THIS APPLDSS TO EXECUTIVE BOARD MEETINGS AS WELL AS ANY MEETING WHEN A VOTE IS TO BE TAKEN)

 

A.       THE PRESIDENT: THE RERESENTATIVE OF THE ROUNDTABLE AT ANY AND ALL FUNCTIONS WHERE THE ROUNDTABLE SHALL NEED SUCH RERESENTATION. THE PRESIDENT SHALL.LEAD ALL MEETINGS OF THE ROUNDTABLE AND THE EXECUTIVE BOARD, IS THE CHIEF EXECUTIVE OFFICER OF THE ROUNDTABLE AND IS RESPONSIBLE FOR ITS FUNCTIONING DURING HIS TERM IN OFFICE.

 

B.       THE VICE-PRESIDENT: THE SECOND FOR THE PRESIDENT WHENEVER IT IS NECESSARY AND THE ASISTANT TO THE PRESIDENT IN PERFORMANCE OF HIS DUTY THE VICE PRESIDENT SHALL SERVE AS PRESIDENT IN THE CASE OF THE ABSENCE OR THE RESIGNATION OF THE PRESIDENT. THE VICE PRESIDENT IS ALSO PROGRAM CHAIRMAN AND IN CHARGE OF SPEAKERS, ETC FOR THE GENERAL MEETING.

 

C     THE SECOND VICE-PRESIDENT: THIS OFFCE IS RESPONSIBLE FOR ANY AND ALL SOCIAL FUNCTIONS OF THE ROUNDTABLE- INCLUDING SPECIAL EVENTS AND ANY EVENT OR HAPPENING AS WELL AS HISTORICAL DATES WHICH MIGHT BE OF INTEREST TO FELLOW ROUNDTABLE MEMBERS. THE SECOND VICE PRESIDENT SHALL WORK WITH THE EDITOR OF THE NEWSLETTER TO KEEP FELLOW MEMBERS ABREAST OF ALL EVENTS, WHICH MIGHT INTEREST ANYONE IN THE ROUNDTABLE. IN ADDITION, THE SECOND VICE PRESIDENT SHALL ASSUME THE DUTIES OF THE PRESIDENT IF NEITHER THE PRESIDENT OR THE VICE PRESIDENT IS AVAILABLE. THE SECOND VICE PRESIDENT SHALL ALSO SERVE AS PARLIAMENTARIAN AT ALL MEETINGS.

 

C.      THE TREASURER: THE CHIEF FINANCIAL OFF ICER OF THE ROUNDTABLE. THE TREASURER IS IN CHARGE OF COLLECTING DUES OR FUNDS DUE THE ROUNDTABLE AS WELL AS KEEPING RECORDS OF ALL OF THE FINANCIAL RECORDS OF THE NORTHEAST GEORGIA CIVIL WAR ROUNDTABLE THE TREASURER IS RESPONSIBLE FOR THE CHECKBOOK OF THE ROUNDTABLE AND SHOULD CONSULT WITH THE PRESIDENT BEFORE ANY OUTLAY OF FUNDS. A FINANCIAL REPORT SHALL BE DELIVERED AT EACH MEBTING OF THE EXECUTIVE BOARD AS WELL AS AT THE APRIL BUSINESS MEETING.

 

D.    THE SECRETARY: THIS PESON IS RESPONSIBLE FOR ALL RECORDS AND MINUTES OF EACH MEETING OF THE EXECUTIVE BOARD AS WELL AS ANY BUSINESS CONDUCTED AT GENERAL MEETINGS. THE SECRETARY IS ALSO RESPONSIBLE FOR ANY AND ALL CORRESPONDENCE THAT SHALL BE SENT UNDER THE LETTERHEAD OF THE NORTHEAST GEORGIA CIVIL WAR ROUDTABLE. UNLESS THE PRESIDENT APPOINTS SOMEONE ELSE TO SEND SUCH CORRESPONDENCE, THE SECRETARY IS ALSO RESPONSIBLE FOR KEEPING MEMBERSHIP RECORDS AND WILL CONSULT WITH THE TREASURE ON SUCH MATTERS.

 

F.     THE HISTORIAN: IS REPONSIBLE FOR KEEPING YEARLY RECORDS OF THE ROUNDTABLE, HE SHALL GATHER THE YEARLY MINUTES OF THE MEETINGS FROM THE SECRETARY AND KEEP THOSE AS WELLAS KEEP ANY INFORMATION PROVIDED BY THE SPEAKERS, TOURS, OR OPPORTUNITIES ENJOYED BY THE NORTHEAST GEORGIA CIVIL WAR ROUNDTABLE. THE HISTORIAN IS REPONSIBLE FOR THE LONG TERM RECORDS OF THE ROUNDTABLE AND SHALL CONDUCT SUCH RESEARCH AS REQUESTED BY THE PRESIDENT.

IN THE EVENT THAT THE PRESIDENT SHALL HAVE OFFICE IN THE MIDDLE OF A TERM THE VICE PRESIDENT SHALL IMMEDIATELY SUCCEED TO THAT OFFICE AND AN ELECTION SHALL BE HELD AT THE NEXT GENERAL MEETING TO ELECT A VICE PRESIDENT. NO ONE HOLDING OFFICE AT THE TIME SHOULD BE CONSIDERED A CANDIDATE FOR THE VICE PRESIDENCY.

 

V. THE EXECUTIVE BOARD

 

VOTING MEMBERS OF THE EXECUTIVE BOARD SHALL CONSIST OF ALL CHARTER MEMBERS WHO CHOOSE TO PARTICIPATE AS WELL AS ALL OFFICERS AS LISTED IN THE BY LAWS. NON VOTING MEMBERS SHALL CONSIST OF SPECIAL MEMBERS AS WELL AS THE EDITOR OF THE NEWSLETTER. THE NON VOTING MEMBERS ARE ENCOURAGED TO PARTICIPATE IN DISCUSSIONS AND TO ASSIST IN THE DECISIONS OF THE EXECUTIVE BOARD.

 

VI. AMENDING THE BY-LAWS

 

ANY AMENDMENTS OR CHANGES TO THESE BY-LAWS SHALL BE BY A VOTE OF TWO-THIRDS OF THE EXECUTIVE COMMITTEE FOLLOWED BY A VOTE OF TWO-THIRDS OF THE MEMBERSHIP AT THE BUSINESS MEETING IN APRIL