of the TWIN CITY NAVY Chapter
of the DEPARTMENT of MINNESOTA
RESERVE OFFICERS ASSOCIATION
Effective: April 1, 2001
Membership, Admissions, and Separations
1. Membership may be attained through application for membership to ROA Headquarters. Transfer to this Chapter from another Chapter is usually through notification to ROA Headquarters.
2. Any member of the Chapter may withdraw by tendering the resignation in writing; such resignation shall not become effective until said member shall have paid all sums due to the Chapter at the time of resignation.
3. Any member of the Chapter will be automatically dropped from the Chapter, (a) when his/her membership is terminated by ROA Headquarters, or (b) for cause by a vote of two-thirds of the members present at any regular meeting, provided, that the member shall be given full opportunity for a hearing in one's own defense.
4. Members of the Chapter whose dues remain unpaid shall be notified in writing of the fact by the Treasurer. Members two months in arrears may, after a further formal notice of one month, be dropped from the Chapter; provided that the Chapter shall act in the best interests of all concerned in any case which may arise relating to dues or fees; provided further that any member three months in arrears in dues shall not be entitled to vote or hold office.
5. Any member that was dropped may be reinstated by a vote of two-thirds of the members present at any regular meeting and approval of ROA Headquarters, provided all of the member's indebtedness to the Chapter is liquidated.
1. The Elected Officers shall be the judge of the qualifications of its members and, subject to limitations herein prescribed, shall have power to fill vacancies, arising in its own number; provided that directors so selected shall serve until the next annual election only, at which time the vacancy shall be filled in the manner herein prescribed for other vacancies occurring in the regular course; provided further, that a vacancy in the office of President shall be filled by the Vice President; provided further, that should all three offices of the President, Vice President, and Secretary be vacated, the Treasurer shall temporarily perform the duties of President and shall immediately call a meeting of the Elected Officers for the purpose of filling the vacancies until the next regular meeting.
2. The Elected Officers shall meet each month for the transaction of business and members thereof shall constitute a quorum. Special meetings of the Elected Officers may be called by the President on his own initiative.
3. The Board shall submit at the annual meeting of the Chapter a report of the affairs, which shall include an abstract of the financial and membership status of the Chapter and a review of the Chapter's activities for the fiscal year, together with any suggestions or recommendations it may deem appropriate respecting past and future activities of the Chapter.
1. The President shall have general supervision of the affairs of the Chapter. He/she shall preside at the meetings of the Chapter. He/she shall appoint the members of the Program Committee and have general supervision over all committees. In his/her absence, his/her duties devolve upon the Vice President.
2. The President, or in his/her absence the Vice President, shall preside at all meetings and shall sign all written contracts and obligations of the Chapter.
3. The Secretary shall have charge of the correspondence and records of the Chapter. The Secretary shall, (a) be responsible for suitable arrangements for all meetings of the Chapter; (b) give timely notices of all meetings to all members; (c) record the proceedings of all meetings; (d) submit a monthly report of each meeting to the Elected Officers; and (e) submit the annual report to the Elected Officers during the last calendar quarter. In the absence of the Secretary, the duties shall devolve upon the Assistant Secretary.
4. The Assistant Secretary shall assist the Secretary with the duties and act as the Secretary during the Secretary's absence.
5. The Treasurer shall be comptroller of the accounts of the Chapter under the direction of the President. He/she shall: (a) make collections and disbursements under the supervision of the President as directed by the Chapter; (b) render annual reports in January and such specified reports as may be called for by the President; and (c) file Federal, State, and Local income tax returns (The Society has a tax exempt status) with a copy to ROA Headquarters. The accounts shall be audited annually by an auditing committee of three members appointed by the President at least thirty days prior to the submission of the annual report to the Chapter. The committee shall report to the President the results of the audit in February.
6. The Assistant Treasurer shall assist the Treasurer with the duties and act as the Treasurer during the Treasurer's absence.
7. The Elected Officers will serve with the officers of the Chapter under the supervision of the President or ranking officer, and shall have a vote on matters of Chapter business in the same manner as the officers.
8. In the event of a vacancy in the position of President, the Vice President shall become President; vacancy in the position of the Secretary shall be filled by the Assistant Secretary; and, vacancy in the position of the Treasurer will be filled by the Assistant Treasurer. In the event that the Vice President or the Assistants are not available, the Elected Officers shall elect a new incumbent; provided that the Elected Officers gives a unanimous vote. In the event that there is no unanimous vote, the election will be held by the Chapter in the manner provided in its Constitution and By-Laws.
9. Unless otherwise stated herein, the term of office shall begin upon the adjournment of the meetings at which such officers are elected, and shall be for a duration of at least one year.
1. The standing committees of the Chapter shall include, as a minimum, the Program Committee, the Nominating Committee, and the Membership Committee.
a. The Program Committee shall consist of members appointed by the President
and it shall be the duty of the committee to prepare and submit to the
Chapter for adopting a program of activities.
b. The Nominating Committee shall consist of at least three members of the Chapter elected by the Chapter and it shall be the duty of this committee to present for the annual elections a slate of nominations for each elective office of the Chapter. No member of the Nominating Committee will be eligible for re-election within two years of the culmination of his term of office.
c. The Membership Committee shall consist of at least three members appointed by the President to serve for one year. It shall be the duty of the committee to retain and to solicit new members. Applications for Chapter membership shall be submitted to ROA Headquarters.
2. In addition to the above standing committees, the Chapter may establish other special committees, deemed necessary, to promulgate the Chapter's objectives.
1. The fiscal year of the Chapter shall begin on the first day of January.
2. The annual dues of members which will entitle them to all privileges of the Chapter, except as otherwise provided herein, shall be an amount established by the Elected Officers, payable annually in advance.
3. Individuals who are student members of The Society may be elected to the Chapter without payment of local dues.
4. Upon dissolution of this organization, all assets will be forwarded to ROA Headquarters for inclusion into The Society's general fund.
Meetings and Elections
1. The regular meetings of the Chapter shall be in accordance with the program presented by the Program Committee and adopted by the Chapter, and, generally, shall be held once every month.
2. The annual meeting may be combined with the regular meeting held in the month specified by the Chapter.
3. The election of new officers shall take place at the annual meeting held by the Chapter prior to the expiration of the term of office of the current officers.
4. Special meetings must be called by the President at the written request of one-fourth of the membership and may be called by him at any time. At least one week's notice of time and place and purpose of meeting shall be given all members; and only the business stated in the call shall be transacted at the special meeting.
The Chapter may issue a periodical under the direction of the President, of such type and frequency of publication agreed upon by the Elected Officers, when the desire and need of such a publication is manifested. The editor of such a publication shall be selected by the President and be a member of the Chapter. A copy of the Chapter's publication will be provided ROA Headquarters.
Seal and Insignia
1. The seal and insignia of the Chapter shall be that as adopted by ROA Headquarters.
2. The use of the seal or insignia shall be prohibited without approval of the Elected Officers for the Chapter. Members in good standing shall, of course, be allowed to wear the ornaments of membership and display the insignia of the society in proper places.
One-third of the Chapter membership and three officers or members of the Elected Officers shall constitute a quorum; provided that a notice of at least one week has been given.
Cooperation with Other Organizations
In the furtherance of Society objectives, the Chapter will cooperate
with other engineering societies and organizations toward the improvement
of the professional status and
standards of the engineering profession, as well as support programs for advancement of engineering education and the knowledge of engineering and associated sciences."
General Policy and Procedure
1. Nondiscrimination Policy: This Society Chapter fully supports the policy of equal opportunity and will not discriminate or knowingly participate in any activity that discriminates on the basis of race, color, religion, sex, or national origin. Likewise, the Society will take no official action which is or appears to be detrimental or discriminatory to any class or group of persons.
2. Ethics Policy: It is the policy of this Society Chapter to adhere to the highest standards of ethical conduct in all its activities. The Chapter fully supports and expects strict compliance by every member with all applicable laws and regulations in the conduct of business and professions. The Chapter recognizes that members who represent the government in matters affecting the economic interests of others hold special positions of public trust requiring them to observe the highest ethical standards. Accordingly, the Chapter supports the principle that strict impartiality must prevail in all business relationships involving the government.
Amendments to these By-Laws may be made by a vote of two-thirds of the
voting members present at any regular meeting; provided that the proposed
amendment has been presented in writing for consideration to each member
of the Chapter at least fifteen days prior to the meeting along with an
announcement of the date, time, and place of the meeting; provided further
that the amendment is approved by ROA Headquarters.
Adopted (date) at the regular meeting of the Chapter
_______________________________________ Twin City Navy Chapter President
Approved (date) For the Reserve Officers Association, Department of Minnesota
_______________________________________ Executive Director
link to: Twin City Navy Chapter Constitution