Constitution of the Martinez Amateur Radio Club

Preamble:

We, the undersigned, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in Amateur Radio, constitute ourselves the Martinez Amateur Radio Club and enact this constitution as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, provide emergency and community service, exhibit goodwill and friendship and promote individual operating efficiency and to so conduct club programs and activities as to advance the general interest and welfare of Amateur Radio in the community.

Article I Membership

All persons interested in Amateur Radio communication shall be eligible for membership. Membership shall be by application and election upon such terms as the club shall provide in its By-Laws.

Article II Officers

Sec. 1. The officers of this club shall be: President, Vice President, Secretary/Treasurer, Club Station Trustee and Emergency Coordinator.

Sec. 2 - The officers of this club, with the exception of the Club Station Trustee, shall be elected for a term of one year by ballot of the members at the December meeting. The Club Station Trustee is appointed for an indefinite term. The term of office for the balance of the officers runs from January to December. Acceptable ballots include official ballots cast at the meeting, official ballots mailed to the Secretary up to the time of the meeting and official ballots cast under proxies. The Secretary is responsible for insuring that the election is held according to this Constitution and the By-Laws.

Sec. 3 - Vacancies occurring between elections must be filled by special elections at the first regular meeting following the withdrawal or resignation.

Sec. 4 - Officers may be removed by a three-fourths vote of the membership.

Sec. 5 - The presiding officer may appoint a person to fill a vacant office until a special election is held.

Article III Duties of Officers

Sec. 1 - The President shall preside at all meetings of this club, and conduct them according to the rules adopted. He/she shall enforce due observance of this Constitution and By-Laws; decide all questions of order; sign all official documents adopted by the club, and perform all other duties pertaining to the office of President.

Sec. 2 - The Vice President shall assume all the duties of the President in his/her absence. In addition, he/she shall organize club activities, plan and recommend contests for operating benefits, and advance club interest and activity as approved by the club.

Sec. 3 - The Secretary/Treasurer shall keep a record of the proceedings of all meetings, keep a roll of members, submit membership applications, carry on all correspondence, read communications at each meeting, and mail written meeting notices to each member. The Secretary/Treasurer shall receive and receipt for all monies paid to the club; prepare a yearly budget, keep an accurate account of all monies received and expended; pay no bills without proper authorization (by the club or its officers constituting a business committee) and establish and maintain a checking account. At the end of each quarter he/she shall submit an itemized statement of disbursements and receipts. At the end of his/her term he/she shall turn over everything in his/her possession belonging to the club to his/her successor. Upon request by the audit committee, he/she shall turn over all records for audit purposes.

Sec. 4 - The Emergency Coordinator shall be the contact to the emergency communications community and with the appropriate Martinez City departments and organizations with respect to emergency communications needs. He/she shall maintain close liaison with the ARRL District Emergency Coordinator to further club participation in the Amateur Radio Emergency Service.

Sec. 5 - The Club Callsign Trustee is the holder of the Club’s station call sign. This person is the designated point of contact with the FCC.

Article IV Meetings

The By-Laws shall provide for regular and special meetings. At meetings, a minimum of one- third of the membership either by attendance or proxy shall constitute a quorum for the transaction of business.

Article V Dues

The club, by majority vote of those present at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization. Non-payment of such dues or assessments will result in the member being dropped from membership in the club within the discretion of the membership.

Article VI Membership Assistance

The club, through designated committees will provide technical advice to members concerning equipment design and operation to assist in frequency observance, clean signals, uniform practice, and absence of spurious radiations from club member-stations. The club shall also maintain a program to foster and guide public relations.

Article VII Amendments

This Constitution or the By-Laws may be amended by a two- thirds vote of the total membership. Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next following regular meeting, provided all members have been notified by mail of the intent to amend the constitution and/or By-Laws at said meeting. All procedural disputes will be resolved by Robert's Rules of Order.

By-Laws of the Martinez Amateur Radio Club

1. Secretary/Treasurer. It shall be the duty of the Secretary/Treasurer to keep the Constitution and By-Laws of the club and have the same with him/her at every meeting. He/she shall note all amendments, changes and additions on the constitution and shall permit it to be consulted by members upon request. He/she shall oversee the election process as described in the Constitution and these By-Laws.

2. Membership. Full membership is open to licensed amateurs. Family membership is open to any interested persons residing at the same address as a Full member. Associate membership is open to those actively engaged in a class leading to an Amateur Radio license and all other interested persons. Full membership includes all club privileges as well as rights to hold a club office and to vote for club officers. Associate membership includes all club privileges except for the right to hold office. A Family membership holds the same privileges as Full membership if that person is a licensed amateur or as Associate membership if that person is not licensed. Applications for membership shall be submitted at regular meetings.

3. Meetings. Regular meetings shall be held on the second Saturday of each calendar month at 9:00 a.m. at a location convenient to the membership. Special meetings may be called by the President upon the written request of any five club members. Notices shall be sent to members concerning special meetings and the business to be transacted. Only such business as designated shall be transacted. Such notices shall be sent so that they arrive not less than 24 hours before the meeting.

4. Dues. A regular yearly assessment of $12 per Full or Associate membership and $1 per year for each Family membership is hereby assessed in accordance with the provisions of Article V of the constitution for the purpose of providing funds for expenses.

5. Technical Committee. This committee shall consist of a variable number of interested club members appointed by the club president. The Club’s call sign trustee and all control operators are ex officio members of this committee. This committee will be responsible for all aspects of the Martinez repeater operation. The committee shall direct investigation, invite proper inquiries, establish technical facts and testimony and report its results to the club with respect to other technical issues.

6. Field Day Committee. This committee shall consist of a variable number of members appointed by the club President. The committee shall direct all aspects of the preparation and execution of Field Day.

7. Audit Committee. Two club members appointed by the President make up this committee. The Audit committee shall audit the Club’s finances and inventory the Club’s assets annually in November. They shall report their findings to the Club at the December Meeting.

8. Nomination Committee. Two club members appointed by the President make up this committee. This committee is seeks out candidates for Club offices. They present this list of candidates to the Club at the November meeting.

9. Newsletter Editor. A member appointed by the President acts as the newsletter editor. He/she is responsible for the collection, production and distribution of a quarterly newsletter. Newsletters will be distributed to each Full and Associate member, ARRL officials and other interested parties.

8/24/97


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