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Kiwanis Oktoberfest
Food Vendor Information

You are invited to participate in the OKTOBERFEST ARTS AND CRAFTS FESTIVAL.  The annual event is being held on October 10 and 11, 2015, in Peace Park, West Alexandria, Ohio.  For information, please contact us at kiwanisoktoberfest@earthlink.net.

 

We limit outside food vendors to attempt to prevent duplication of food items and conflicts with local organizations that provide food items.

 

An application form must be completed by September 11, 2015.

  

Fee  --  $200.00 - Payable in Advance            Payments are not refundable.      

                           

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OUTSIDE VENDOR RESTRICTIONS AND INSTRUCTIONS

 

1.  SET UP  PARTICIPANTS MAY BEGIN SETTING UP FRIDAY, OCTOBER 9, 2015, AFTER 12:00 NOON.  NO SOONER!  We do not know where your space will be before noon on Friday, October 9, 2015.  We do not guarantee any specific space or reserve spaces.  In the event of soft ground due to wet weather, the Oktoberfest committee will assist in the setting up of trailers and may close the park to vehicles.  The grass and ground are not to be damaged due to the spinning of vehicle tires.  If you have a question, contact the Oktoberfest Chair or the Exhibits Chair.

 

2.  PARKING  All persons, after unloading, MUST IMMEDIATELY move their vehicle outside the park, no exceptions.  Please unload and load your vehicles as quickly as possible to allow others into and out of the park.  Parking at the back of the park is NOT allowed.  Please do not park in the handicapped area, even if you are eligible.  Save this space for your customers.

 

3.  RIGHT OF REFUSAL/SUSPENSION  The Kiwanis Oktoberfest Committee reserves the sole right to refuse, reject, cancel, suspend, or ask to leave, any exhibitor/participant whose display, craft, art, or merchandise offered for sale to the general public, is not, in the opinion of the Kiwanis Oktoberfest Committee, fitting or proper in keeping with the spirit of the Oktoberfest.  Anyone asked to put away any improper merchandise and not offer it for sale shall do so immediately.  Failure to comply will result in expulsion from the Oktoberfest and forfeiture of any fee paid. No literature can be distributed on the festival grounds, other than business cards, without the permission of the festival committee.

 

4.  DISPUTES/COMPLAINTS  Any and all disputes or complaints should be brought to the attention of the Kiwanis Oktoberfest Committee who will resolve the dispute/complaint to the best of their ability.  All decisions will be binding on the parties involved with no recourse whatsoever.

 

5.  LICENSES, PERMITS, ETC.  All participants will secure and maintain any and all licenses, permits, etc. as required by any local, county, state, or federal governing law, or ordinance.

 

6.  REFUSE & SANITATION  All participants will be responsible for keeping their space clean and free of debris.  Proper trash receptacles are provided about the park.  All spaces will be cleaned up and refuse placed in the dumpster at the end of the Oktoberfest prior to the participant leaving the grounds.  Failure to do so will result in your not being asked back next year.

 

7.  SHOW HOURS  The Oktoberfest officially kicks off at at 10:30 A.M. on Saturday and ends at 6:30 P.M. on both days.  Start-up time on Sunday begins at approximately 11:30 A.M. to show respect for those in attendance at local churches.  Anyone dismantling their display before 6:30 P.M. on Sunday may forfeit their right to be at future festivals.

 

8.  HOLD HARMLESS AGREEMENT  The West Alexandria Kiwanis Oktoberfest Committee shall accept NO risk, whatsoever, nor be held legally or otherwise responsible for any and all claims arising from the applicant's participation in the Kiwanis Oktoberfest.  The applicant hereby releases the West Alexandria Kiwanis Club, the Kiwanis Club Members, the Kiwanis Oktoberfest Committee, the Village of West Alexandria and any of its elected officials, any and all volunteers, property owners, officials, assigns, or other parties representative of the Kiwanis Oktoberfest, or representing same, from any liability.  This shall include loss of any product or property for ANY reason, including vandalism, damages of any kind, loss of business for ANY reason, etc., suffered by the applicant whether the Arts and Crafts table(s), display etc., is left attended or unattended, for any reason.  Each applicant assumes sole and total responsibility for any and all claims brought by patrons, suppliers, employees, family, operators, management, including personal injuries of any kind sustained by the public, personally, or otherwise.

 

9.  FINANCIAL SETTLEMENT & MERCHANDISE  Full payment must accompany the application and is non-refundable.  No merchandise may be sold unless it is listed on the application and approved by the Oktoberfest Committee.