You are invited to participate in the OKTOBERFEST ARTS AND CRAFTS FESTIVAL.
The annual event is being held on October 12 and 13, 2013, in PeacePark, West
information, please contact us at firstname.lastname@example.org.
We limit outside food vendors to attempt to prevent duplication of food items
and conflicts with local organizations that provide food items.
An application form must be completed by September 13, 2013.
Fee--$200.00 - Payable in Advance
Payments are not refundable.
UPPARTICIPANTS MAY BEGIN
SETTING UP FRIDAY, OCTOBER 11 2013, AFTER 12:00 NOON.NO SOONER!We do not know where your space will be before
on Friday, October 11, 2013.We do not guarantee any specific space or reserve
spaces.In the event of soft ground due to wet weather, the Oktoberfest committee
will assist in the setting up of trailers and may close the park to vehicles.The
grass and ground are not to be damaged due to the spinning of vehicle tires.If
you have a question, contact the Oktoberfest Chair or the Exhibits Chair.
2.PARKINGAll persons, after unloading, MUST IMMEDIATELY move their vehicle outside the
park, no exceptions.Please unload and load your vehicles as quickly as possible
to allow others into and out of the park.Parking at the back of the park is
NOT allowed.Please do not park in the handicapped area, even if you are eligible.Save this space for your customers.
OF REFUSAL/SUSPENSIONThe Kiwanis Oktoberfest Committee reserves the sole
right to refuse, reject, cancel, suspend, or ask to leave, any exhibitor/participant whose display, craft, art, or merchandise
offered for sale to the general public, is not, in the opinion of the Kiwanis Oktoberfest Committee, fitting or proper in
keeping with the spirit of the Oktoberfest.Anyone asked to put away any improper
merchandise and not offer it for sale shall do so immediately.Failure to comply
will result in expulsion from the Oktoberfest and forfeiture of any fee paid. No literature can be distributed on the festival
grounds, other than business cards, without the permission of the festival committee.
4.DISPUTES/COMPLAINTSAny and all disputes or complaints should be brought to the attention of the Kiwanis
Oktoberfest Committee who will resolve the dispute/complaint to the best of their ability.All decisions will be binding on the parties involved with no recourse whatsoever.
PERMITS, ETC.All participants
will secure and maintain any and all licenses, permits, etc. as required by any local, county, state, or federal governing
law, or ordinance.
& SANITATIONAll participants will be responsible for keeping their space
clean and free of debris.Proper trash receptacles are provided about the park.All spaces will be cleaned up and refuse placed in the dumpster at the end of the
Oktoberfest prior to the participant leaving the grounds.Failure to do so will
result in your not being asked back next year.
7.SHOW HOURSThe Oktoberfest officially
kicks off at at 10:30 A.M. on Saturday and ends at 6:30 P.M. on both days.Start-up
time on Sunday begins at approximately 11:30 A.M. to show respect for those in attendance at local churches.Anyone dismantling their display before 6:30 P.M. on Sunday may forfeit their right to be at future festivals.
HARMLESS AGREEMENTThe West Alexandria Kiwanis Oktoberfest Committee shall
accept NO risk, whatsoever, nor be held legally or otherwise responsible for any and all claims arising from the applicant's
participation in the Kiwanis Oktoberfest.The applicant hereby releases the West
Alexandria Kiwanis Club, the Kiwanis Club Members, the Kiwanis Oktoberfest Committee, the Village of West Alexandria and any
of its elected officials, any and all volunteers, property owners, officials, assigns, or other parties representative of
the Kiwanis Oktoberfest, or representing same, from any liability.This shall
include loss of any product or property for ANY reason, including vandalism, damages of any kind, loss of business for ANY
reason, etc., suffered by the applicant whether the Arts and Crafts table(s), display etc., is left attended or unattended,
for any reason.Each applicant assumes sole and total responsibility for any
and all claims brought by patrons, suppliers, employees, family, operators, management, including personal injuries of any
kind sustained by the public, personally, or otherwise.
SETTLEMENT & MERCHANDISEFull payment must accompany the application
and is non-refundable.No merchandise may be sold unless it is listed on the
application and approved by the Oktoberfest Committee.