You are invited to our annual KIWANIS OKTOBERFEST ARTS AND CRAFTS FESTIVAL
to be held in Peace Park, West Alexandria, Ohio on Saturday and Sunday, October 12
and 13, 2013. For registration forms, please contact us at email@example.com.
A registration form must be completed and returned by October 1, 2013.
WE WILL NOT ACCEPT RESERVATIONS OR REQUESTS FOR A DISPLAY SPACE
ON SATURDAY OR SUNDAY, OCTOBER 13th AND 14th.
Display space fees
Commercial (Products purchased for re-sale)
Crafts (Crafts, Hand-made by you)
Paintings & Photographs (Canvas
- Oil/Water Color)
Price is for one space for both days
is furnished within 20’ of booth space
$5 Extra for
a corner space (1st
DISPLAY SPACE IS APPROXIMATELY 15' wide
X 15' deep
CRAFT RESTRICTIONS AND INSTRUCTIONS
1. THIS IS A NON-JURIED DISPLAY/FESTIVAL The West Alexandria
Kiwanis Oktoberfest is a non-juried arts and crafts show which is open to all true artisans, as space permits. Hand-made craft items to be sold must NOT be mass produced
merchandise, brand named, or manufactured. They must be made mostly by the artist/craftsman
in accordance with the definition of a true artisan/craftsman as defined by the Ohio Arts and Crafts Guild. You do not have to be a member of the Ohio Arts & Crafts Guild to participate in this show.
2. SET UP Participants may begin setting up Friday, October 11,
2013, after noon time. NO SOONER! In the event of soft ground due to wet weather, the Oktoberfest committee will
assist in the setting up of trailers and may close the park to vehicles. The
grass and ground are not to be damaged due to the spinning of vehicle tires. If
you have a question, contact the Oktoberfest Chair or the Exhibits Chair.
3. PARKING All persons, after unloading, must IMMEDIATELY
move their vehicle outside the park. Please unload and load your vehicles as
quickly as possible to allow others into and out of the park. Parking at the
back of the park is NOT allowed. PLEASE DO NOT PARK IN THE HANDICAPPED AREA EVEN IF YOU ARE ELIGIBLE. Save this space for your customers.
4. RIGHT OF REFUSAL/SUSPENSION The Kiwanis Oktoberfest Committee
reserves the sole right to refuse, reject, cancel, suspend, or ask to leave, any exhibitor/participant whose display, craft,
art, or merchandise offered for sale to the general public, is not, in the opinion of the Kiwanis Oktoberfest Committee, fitting
or proper in keeping with the spirit of the Oktoberfest. Anyone asked to put
away any improper merchandise and not offer it for sale shall do so immediately. Failure
to comply will result in expulsion from the Oktoberfest and forfeiture of any fee paid. No literature can be distributed on
the festival grounds, other than business cards, without the permission of the Oktoberfest Chair. Persons working in the booth shall confine their activities to the space rented. Any exhibit that is deemed, by the Oktoberfest Committee, to be offensive and/or is contrary to the community
standards of decency and/or morality or would be unsuitable for minors will be asked to leave with no refund. No weapons of any kind are permitted at the park. Vendors/exhibitors
shall not allow any exhibit other than their own to occupy any part of their space.
(Sub-letting of space is NOT permitted). No part of the exhibits can be
removed during the festival without special permission from the Festival Chair.
6. DISPUTES/COMPLAINTS/REFUNDS Any and all disputes or complaints
should be brought to the attention of the Kiwanis Oktoberfest Committee who will resolve the dispute/complaint to the best
of their ability. All decisions will be binding on the parties involved with
no recourse whatsoever. NO refunds
will be made to any no-shows. Refunds will be made for bonafide reasons up to
September 30, 2012. No refunds will be made after that date.
7. LICENSES, PERMITS, ETC. All participants will secure
and maintain any and all licenses, permits, etc. as required by any local, county, state, or federal governing law, or ordinance.
8. REFUSE & SANITATION All participants will be responsible
for keeping their space clean and free of debris. Proper trash receptacles are
provided about the park. All spaces will be cleaned up at the end of the Oktoberfest
prior to the participant leaving the grounds. Failure to do so will result in
your not being asked back next year.
9. SHOW HOURS The Oktoberfest officially kicks off at 10:30 A.M.
on Saturday and ends at 6:30 P.M. on both days. Start-up time on Sunday begins
at approximately 11:30 A.M. to show respect for those in attendance at local churches.
Anyone dismantling their display before 6:30 P.M. on Sunday may forfeit their right to exhibit at future festivals.
10 HOLD HARMLESS AGREEMENT The West Alexandria Kiwanis Oktoberfest Committee shall accept NO risk, whatsoever, nor be held legally or otherwise responsible for any and all claims arising from the applicant's
participation in the Kiwanis Oktoberfest. The applicant hereby releases the West
Alexandria Kiwanis Club, the Kiwanis Club Members, the Kiwanis Oktoberfest Committee, the Village of West Alexandria and any
of its elected officials, any and all volunteers, property owners, officials, assigns, or other parties representative of
the Kiwanis Oktoberfest, or representing same, from any liability. This shall
include loss of any product or property for ANY reason, including vandalism, damages
of any kind, loss of business for ANY reason, etc., suffered by the applicant
whether the Arts and Crafts table(s), display etc., is left attended or unattended, for any reason. Each applicant assumes sole and total responsibility for any and all claims brought by patrons, suppliers,
employees, family, operators, management, including personal injuries of any kind sustained by the public, personally, or