MASLAC By-Laws
Marine Aquarium Society of Los Angeles County
A hobby club dedicated to the study of marine aquariums

Article I
The name of this organization shall be the "Marine Aquarium Society of Los Angeles County", also known as MASLAC.

Article II
Purpose
The principal purpose of this organization is: as a scientific or mariculture corporation, for non-profit purposes, to promote, carryon, and aid in every possible way the development, improvement, and preservation of marine aquariums of all kinds, including, but not by way of limitation, the cultivation of tropical reef fishes and invertebrates and the preservation and captive propagation; to be a forum in which to present and discuss conducted scientific researches for the culture of tropicalQ marine aquaria; to collect the most recent information relating to the keeping of tropical marine aquaria; to disseminate information concerning the culture of tropical marine aquaria by means of exhibitions, lectures, publications, or otherwise; to assist those engaged in the keeping of tropical marine aquaria by such presentations, discussions, and dissemination; and generally to extend the knowledge, culture, and appreciation of tropical marine aquaria of any kind and in any manner.

Article III
Membership Dues
The annual dues for members shall be in such amount as shall from time to time be determined by the Officers and Directors, and approved by a 2/3 vote of the membership present at the general monthly meeting. The annual membership cost for the year 2003 shall be $30. The membership will be valid for 12 months from the date of sign up. A membership shall consist of one or more persons of the same household. The members of the Society shall consist of persons who are interested in the objects and purposes of the organization. Associate memberships for the year 2003 shall cost $15, and are available to members in good standing of typically out-of-town marine aquarium clubs that are recognized for this purpose by the officers of MASLAC. Associate members have all the privileges of regular members. The Officers and Board shall have the right to charge special fees as deemed necessary.

Voting
Each membership in good standing shall have one vote. Guests may not vote. There shall be no voting by proxy or by absentee ballot.


Article IV
Officers & Board of Directors
The officers of the Society shall consist of President, two Vice-Presidents, Membership Secretary, Secretary, and Treasurer, all of whom ex-officio shall be Directors, and wherewith referred to as Directors. Officers shall be elected annually by the members, and shall be members in good standing during their full tenure of office. The terms of office for the President and two Vice-Presidents shall not exceed two consecutive years in the same office. The President will appoint a nominating committee at the October Officers and Director's meeting. The names of the Committee members will be read at the October regular monthly meeting of the Society. The nominating committee will present its findings at the November Officers and Director's meeting, as well as the regular monthly November meeting. Additional nomination from the floor shall be called for at this meeting, subject to the previous consent of the nominee. The voting will be held at the regular Society meeting in November, and results announced by the end of the regular Society meeting in November. Officers and Directors are to work closely in cooperation for the month of December, and newly elected Officers and Directors are to be installed at the December regular meeting, and are responsible for the future calendar year.

Vacancies during the year may be filled by the action of the remaining Board of Directors. Officers, Directors, or any other position may be recalled by two-thirds vote of the Directors when they display an inability or unwillingness to perform their duties.

PRESIDENT - It shall be the duty of the President to preside at all meetings of the Society and of the Directors, and to see that the by-laws are enforced; to call such meetings as are herein provided to be called by the President; to have general supervision over all the affairs of the Society, and at the monthly meetings to make a report. The President shall sign all written contracts and obligations, unless otherwise provided by special vote of the Directors, and no contract shall be valid and binding upon the Society unless so signed. If the President is unable to attend any meeting of the Officers and Directors, the President must inform the 1st Vice President and supply the 1st Vice President with a President's report and agenda.

1ST VICE PRESIDENT - It shall be the duty of the 1st Vice President to organize monthly programs and make a monthly report to the officers and Directors. If the President is absent from any meeting, monthly regular or of the Board, the 1st Vice President shall preside. If the 1st Vice President is unable to attend any meeting of the Officers and Directors, the 1st Vice President must inform the President and supply the President with a 1st Vice President's report.

2nd VICE PRESIDENT - It shall be the duty of the 2nd Vice President to organize activities outside of the regular monthly meetings. If the President and 1st Vice President are absent from any meeting, monthly regular or of the Board, the 2nd Vice President shall preside, provided there is a quorum present at Board meetings. If the 2nd Vice President is unable to attend any meeting of the Officers and Directors, the 2nd Vice President must inform the President and supply the President with a 2nd Vice President's report.

SECRETARY - The duty of the Secretary is to keep and maintain a true record of all meetings of the Officers and Directors (minutes), and of the Society meetings as required. The secretary will send a copy of the minutes to all absent officers and directors for the monthly officer's and director's meeting. A public record of minutes and newsletters shall be kept in the Library. If the Secretary is unable to attend any meeting of the Officers and Directors, the Secretary must inform the President and is responsible for finding a substitute Secretary.

MEMBERSHIP SECRETARY - The duty of the Membership Secretary is to keep a record of all the members and guests of the Society, which includes names, addresses, phone numbers, and email addresses. The Membership Secretary shall have general charge of guest records and procedures, membership drives, and all correspondence soliciting for new or renewal memberships. All membership and guest fees are collected and noted by the Membership Secretary, and the fees given to the Treasurer. The Membership Secretary shall give a report at the meeting of the Officers and Directors the number of guests and regular members in attendance at the last regular monthly meeting, as well as any other news concerning the membership. The Membership Secretary shall organize a way to supply the Newsletter Editor with address labels in a timely manner, and together with the Newsletter Editor publish an annual yearbook to be given out at the February regular monthly meeting. . If the Membership Secretary is unable to attend any meeting, the Membership Secretary must inform the President and is responsible for finding a substite Membership Secretary.

TREASURER - The duty of the Treasurer is to receive all moneys belonging to the Society, to keep an accurate record of all income and disbursements, and to report in writing of such at each meeting of the Officers and Directors. A public record of the monthly Treasurer's Report shall be kept in the Library. Accounts for the preceding fiscal year shall be audited by the Auditor or Auditors approved by the Directors. . If the Treasurer is unable to attend any meeting of the Officers and Directors, the Treasurer must inform the President and supply the President with a Treasurer's report.

DIRECTORS - The Directors must be at least the Officers of the preceding term when possible, and shall be elected annually by the members, and shall be members in good standing during their full tenure as Directors.

OTHER POSITIONS - The Officers and Directors may appoint such positions with such duties as they see fit, and may delegate to such any of their powers. Positions shall consist of Publicity, Webmaster, Librarian, Newsletter Editor, Publisher, or any subsequent position that may be needed.

Article V
Meetings
Regular membership meetings shall be held monthly at regular specified time and place. In the year 2002, regular membership meetings are to be held on the 2nd Friday of each month. (In 2005, 2nd Saturday of each month --k.u.) Information on all meetings and activities shall be made publicly available on the club website.

Officer's and Director's Meetings
Regular Officer's and Director's meeting dates will be decided upon by the officers and directors, and customarily meets the first Thursday of every month (In 2005, last Monday of every month --k.u.) A quorum must be present to conduct an Officer's and Director's meeting, and consists of at least half of the Officers and Directors. The president may choose to cancel or postpone an Officer's or Director's meeting if a quorum is not present, but many not cancel more than one Officer's and Director's monthly meeting for two consecutive months.

Activities
Club activities that are held outside the regular monthly meetings are to be coordinated by the 2nd Vice President. Customary activities may be but are not limited to: member tank tour and picnic, local fish store tour, public aquarium visitations, workshops, fund-raisers, and holiday pot-luck dinner.

Article VI
Amendments
The by-laws may be amended or changed by a 2/3 vote of the membership present at any meeting provided due notice of the change has been given to the membership at the preceding meeting.

Article VII
Bank Signature Cards
All checks written by the Society must be signed by two of the three following people: President, 1st Vice President, or 2nd Vice President, with the preference being by the President and 1st Vice President.

Article VIII
Dissolution
In the event that the Marine Aquarium Society of Los Angeles County is discontinued, the assets of the Society shall be distributed as follows:
1. Cash assets - All debts are to be paid as recorded by the Treasurer in order of least recent loan to be paid first. Remaining cash assets will be donated to one or more marine aquarium hobby clubs or research funds. The cash assets shall be donated in the name of the Marine Aquarium Society of Los Angeles County.
2. Non-cash assets shall be donated to one or more local marine aquarium hobby clubs in the name of the Marine Aquarium Society of Los Angeles County.
The distribution of all assets shall be decided by the Officers and Directors of MASLAC.

Article IX
Robert's Rules of Order shall govern the actions of the Marine Aquarium Society of Los Angeles County. Where Robert's Rules of Order conflict with the by-laws of MASLAC, the by-laws shall have precedence.

Written January 2003.

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