Most Recent Modification: 10 October 2003

IGLIHA Meetings & Minutes Agenda for the 2003 IGLIHA Annual General Meeting (via web) Minutes from the 2001 IGLIHA Annual General Meeting in Toronto Minutes from the 2000 IGLIHA Annual General Meeting in Toronto Minutes from the 1999 IGLIHA Annual General Meeting in Toronto Minutes from the 1998 IGLIHA Annual General Meeting in Toronto Tom Lovenjak's Notes from the April 1998 Organizing Meeting in Seattle Bo Folsom's Notes from the April 1998 Organizing Meetings in Seattle

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Following approval of the agenda, Kenny Zalewski joined the meeting.

3) Vacancies on the Board of Directors
3(a) Executive Committee
The two existing vacancies on the Executive Commitee (Federation of Gay Games Rep- F and Recording Secretary) were discussed. It was emphasized that as IGLIHA matures, each Executive Officer will increasingly need to perform their duties as specified in the Constitution.

3(b) New Regions
Bo noted that only one new region appears to be considering a request for a seat on the Board (Atlanta). It was agreed that IGLIHA should observe Atlanta for at least another year before considering expansion of the Board. Other regions in various levels of development include Alberta/Saskatchewan (Calgary), Newfoundland, Chicago, Detroit, Minnesota, Pittsburgh, Philadelphia, and New Zealand.

3(c) Regional Representatives
Peter Kester (DC-M) and Penny Cuthbert (Vancouver-F) were approved by email vote prior to the Annual Meeting. It was noted that the Constitution calls for 2-year terms for Regional Reps, so many of the existing reps would need to be re-ratified by their respective regions. There was also discussion that allowing regions to name "alternate" reps might be a good thing to assure adequate representation from each established region.

4) Appointment of Election Committee
In accordance with the Constitution (Section 7c) and continuing the appointment made last year, the Executive Committee appointed an Elections Committee to consist of the Executive Committee, Jeff Kagan, Cheryl Camillo, Jeanne D'Onofrio, and Kevin Griffin.

Jeff is to chair the Elections Committee which has the following tasks:

• Propose a procedure for conducting Executive Committee elections;
• Establish the timetable for conducting elections for the 2001-2002 term; and
• Facilitate a slate of nominees to serve on the 2001-2002 Executive Committee.

6) Executive Committee Report
6(a) Commissioner's Report
Ernie reported that he wants the Executive Committee to concentrate on three things:

• Focus of IGLIHA's work and goals
• Board Communication
• Website Development

6(b) Federation Representative Report
Bo reported on the following topics:

• 2000 Annual Meeting of the Federation in Sydney
  Bo attended the subject meeting in Sydney (05-11 November 2000) as IGLIHA's voting delegate, chairing the Federation's Public Relations and Marketing Task Force. Among the most significant items, Bo visited all of the Sydney 2002 venues at Olympic Park (Homebush) and two of the candidate venues for ice hockey. In addition, the Federation Board approved a motion to grant director organizations (such as IGLIHA) two votes if the organization sends two "diverse" delegates to the Annual Meeting.

• Registration for Gay Games VI in Sydney/Sydney 2002 Status
  Over 3,000 participants have registered for the Sydney 2002 Gay Games. Bo reported that the Games will definitely occur and that it would be beneficial for ice hockey participants to register as soon as they know that they intend to attend so that organizers can get a feel for how many teams to expect (if there are more than 12 teams, ice hockey will have a venue separate from figure skating).

• 2001 Annual Meeting of the Federation in Johannesburg
  Bo will attend the subject meeting in Johannesburg, South Africa (20-27 October 2001) as one of IGLIHA's two eligible voting delegates. There was discussion as to whether anyone else would be available to represent IGLIHA as its second delegate, including consideration of a possibility that a Montréal woman might attend, with expenses to be paid by a Montréal-based organization. It was agreed that acceptance of such an arrangement (even if the delegates were bound to vote in a manner independently determined by IGLIHA) might be perceived as an attempt by Montréal to unduly influence IGLIHA's vote, and was therefore inappropriate. It was, however, agreed that IGLIHA should name a second delegate as soon as possible in accordance with the Constitution and election of the 2001-2002 Executive Committee.
  [Note: During the Johannesburg meeting, Vancouver was selected as the site of the Federation's 2002 Annual Meeting, a 5-day meeting (Wednesday through Sunday) to be held sometime between 01 July and 15 August.]

• Gay Games VII Host City for 2006 (Atlanta, Chicago, Los Angeles or Montréal)
  Based upon information available to date and consultation with IGLIHA membership during the Vancouver, New York, and Toronto tournaments (as well as electronic polling and an April visit with WHCT and TGHA in Toronto), Bo recommended that IGLIHA's Board cast its vote for the 2006 Gay Games host city to Montréal. If Montréal were to be eliminated in a preliminary voting round, the recommendation would be that Los Angeles, Chicago, and Atlanta would be the second, third, and fourth choices, respectively. Following discussion, the Board approved Bo's recommendation, with the caveat that -- if additional information came to light in Johannesburg -- IGLIHA's delegate(s) could use their judgment to vote accordingly.

7) Financial Report
7(a) Approval of 2000 Financial Report
Without Treasurer Tom Lovenjak in attendance, the 2000 Financial Report was again tabled.

7(b) Approval of 2001 Financial Report
Also tabled. It was noted that IGLIHA should establish a projected 2-3 year forward-looking budget, which should probably include funds to assure that two IGLIHA delegates are able to attend the Federation's Annual Meeting (Bo noted that he had made a five-year commitment to cover his own travel expenses through the 2002 meetings).

8) Old Business
8(a) IGLIHA Registration Fees and Rosters

8(b) Website Development

• Player Registrations
• Membership Roster
• Sponsorships

8(c) Tournament Sanctioning and Rules

• Tournament Sanctioning Guidelines
• Game Misconduct Penalties

8(d) Ranking of Players/Teams/Officials

8(e) Winter Gay Games

9) New Business
9(a) Development of more consistent regularly scheduled methods of board communication. Net meetings? Chat rooms?

9(b) Development Teams for Tournaments

9(c) International Outreach

10) Adjournment
Peter moved to adjourn IGLIHA's 2001 Annual Meeting at 11:30 pm, seconded by Kenny, and approved unanimously by a 6-0 majority.

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