CONSTITUTION

RESEARCH SOCIETY FOR AMERICAN PERIODICALS

Approved 24 May 1991; revised 24 May 2003; 27 May 2004, May 2008

I. NAME: The name of the organization is the Research Society for American

Periodicals.

II. PURPOSE: The Research Society for American Periodicals is organized to

offer scholars in American literature and culture, and all interested persons, an

opportunity to share in the study and appreciation of American periodicals. A

nonprofit organization, the Research Society for American Periodicals—

through such outlets as its annual meetings, scholarly panels, special

symposia, miscellaneous publications, and a website—provides a medium

of communication among interested scholars and expands the possibilities of

scholarly and critical study of an important part of American literary and

cultural history. The sole purposes of the Research Society for American

Periodicals are educational and literary within the meaning of those terms in

section 501 (c ) (3) of the Internal Revenue Code of the 1954 or corresponding

section of any future Federal tax code, and the Research Society for American

Periodicals shall not carry on any activities not permitted to be carried on by

an organization exempt from Federal income tax under that section.

(Especially: no substantial part of the activities of the Research Society for

American Periodicals shall be carrying on propaganda, or otherwise

attempting to influence legislation—except as otherwise provided by Internal

Revenue Code section 501 (h)—and it will not participate in, or intervene in

(including the publication or distribution of statements), any political

campaign on behalf of any candidate for public office; no part of the earning

of the Society shall inure to the benefit of any member or other individual—

except that reasonable compensation may be paid for services rendered to or

for the Society; and in any taxable year in which the Society may become a

private foundation as described in IRC section 509 (a), it shall distribute its

income for that period at such time and manner as not to subject it to tax under

IRC section 4942, and shall not (1) engage in any act of self-dealing as

defined in IRC section 4941 (d), or (2) retain any excess business holdings as

defined in IRC section 4943 (c), (3) make any investments in such manner as

to subject it to tax under IRC section 4944, or (4) make any taxable

expenditures as defined in IRC section 4945 (d) or corresponding provisions

of any subsequent Federal tax laws.)

III. DISSOLUTION OF THE ORGANIZATION: Upon dissolution of the

Research Society for American Periodicals, all assets belonging to the Society

after the discharge of any and all outstanding obligations shall become the

property of an academic institution approved by the Officers and Advisory

Board. Such institution must qualify as a tax-exempt institution under the

terms of section 501 (c) (3) of the Internal Revenue Code of 1954 or

corresponding section of any future Federal tax code. (Especially shall no

member or other individual be entitled to share in the distribution of any of the

Society’s assets on dissolution of the Society.)

IV. AMENDMENT OF THE CONSTITUTION: Proposed amendments shall be

submitted by email or through the RSAP website or other approved mail

ballot to the entire membership of the Society and shall require approval by

two-thirds of the members returning ballots. All proposed amendments must

be circulated among the entire membership at least one month prior to the

ballot deadline.

BYLAWS

RESEARCH SOCIETY FOR AMERICAN PERIODICALS

I. CONSTITUTION: All activities of the Research Society for American

Periodicals must be in keeping with the Constitution of the Research Society

for American Periodicals.

II. MEMBERSHIP: One becomes a member of the Research Society for

American Periodicals by paying the annual dues established by the Society.

III. OFFICERS: Officers are a President, President-Elect, Secretary, and

Treasurer. Upon recommendation by the Advisory Board and with consent of

the membership, the Secretary and Treasurer can be the same person. An

Advisory Board (which serves also as an editorial board) consists of the

Secretary,   the immediate Past-President, and six elected members.

The President-Elect, Secretary, and Treasurer are nominated by the Officers

and Advisory Board (with nominations also being accepted from the floor)

and are elected to a two-year term by majority vote of the members present at

the annual meeting.

The President presides at meetings, conducts necessary business throughout

the year, convenes a meeting of the Officers and Advisory Board preceding

the annual meeting of the Society, and oversees the functions of the Society.

The President may authorize expenditures totaling $100.00 or less that must

be made between annual meetings. With the consent of the Officers and

Advisory Board, the President can authorize expenditures totaling more than

$100.00 when exigencies arise.

The President-Elect assists the President, shares in the program planning for

annual and special meetings, presides in the President’s absence, and becomes

President at the conclusion of his or her predecessor’s term.

The Secretary keeps a list of members and their addresses, handles

correspondence, and records minutes of all meetings.

The Treasurer manages the treasury and gives an annual financial report.

(Upon recommendation by the Advisory Board and with consent of the

membership, the Secretary and Treasurer can be the same person).

Advisory Board Members are nominated by the Officers and existing

Advisory Board (with nominations also accepted from the floor). Advisory

Board Members are elected to a three-year term by majority votes of the

members present at the annual meeting, two members being elected every

year to replace two members whose term is ending. The number of

consecutive three-year terms a member of the Advisory Board can serve is

limited to two terms.

The Advisory Board helps plan annual meetings, aids the Officers in carrying

on the business of the Soceity, serves as a nominating committee for Officers

and Advisory Board members, and serves as an editorial board for the

website.

IV. MEETINGS: The Research Society for American Periodicals holds an

annual meeting at a site selected during the previous year’s annual meeting.

The Society sponsors panels and special session at appropriate conferences

and conventions. At the discretion of the Officers and Advisory Board, the

Society may also sponsor and/or participate in special symposia held at

locations appropriate to the study of American periodicals..

V WEBSITE:  The RSAP Website is the official home of the organization.
 

Features include brief articles, announcements, research and pedagogy links,
 

information about business meetings, membership, and any other related material

of interest to the membership. 

VI. AMENDMENT OF THE BYLAWS: Changes of a minor nature in these

bylaws may be effected at the annual meeting of the Society by a two-thirds

majority of the members present (quorum of fifteen members). Amendments

of a more fundamental nature (e.g., concerning the organization, structure, or

membership of the Society) shall be submitted by mail or email to the entire membership

of the Society and shall require

approval by two-thirds of the members returning ballots. All proposed

amendments must be circulated among the entire membership at least one

month prior to the annual meeting or the mail ballot deadline.

 

VIII. MEMORANDUM OF AGREEMENT WITH THE OHIO STATE

UNIVERSITY PRESS, PASSED BY RSAP, 24 MAY 2003:

 

MEMORANDUM OF AGREEMENT

Between The Ohio State University acting through its Press (hereinafter the Press)

and its Department of English (hereinafter the Department)

and The Research Society for American Periodicals (hereinafter the Society)

1. The Press, the Department, and the Society agree to participate jointly in the

publication of American Periodicals (hereinafter the Journal) as provided below.

2.This agreement, when signed by all parties, becomes effective on July 1, 2003.

The appointment of the Editor rests with the Department and the Society.

3. The Editor will be responsible for all editorial functions, specifically, editorial

policy, the reviewing and processing of manuscripts, the content of Journal issues, the

preparation of manuscript material and illustrative matter for printing according to standards of

style and format .agreed upon by the Editor and the Press and on a mutually agreed upon

schedule.The Editor will consult as needed with the Press concerning the details of
all advertising, promotion, and subscription campaigns undertaken in behalf of the Journal,
and will cooperate in all ways possible in implementing such campaigns.

4. The Press will be responsible for all business matters pertaining to the Journal.

These will include, among other matters, maintaining the Society's membership list, subscription

fulfillment and promotion, production and distribution of the Journal, determining the schedule

and frequency of publication, soliciting and selling advertising space, preparing and selling

offprints and reprints, warehousing and selling back issues, licensing the use of Journal material

by other publishers, rental of the Journal's subscription list, financial accounting, receiving and

disbursing funds resulting from publication of the Journal, and registration of copyright.

The Press will secure, schedule, and oversee the services of copy editors (except for the Winter

2003 issue; the copyediting of which will be the responsibility of the Department), designers,

production editors, indexers, typesetters, proofreaders, printers, and others, as required to

produce the Journal at a high standard of quality and at the lowest feasible cost.

5. The ownership of the Journal shall be transferred from the Society to The Ohio

State University Press. The Journal will be copyrighted in the name of The Ohio State

University. The imprint shall be "Copyright by The Ohio State University." Before publication

of any contribution, authors will be required by the Press to transfer and assign their copyright

exclusively to The Ohio State University in writing.

The use or republication by authors or third parties of copyrighted Journal material will be

agreed upon by the parties in conformity with the Press's official policies on permissions. The

Editor will forward to the Press all requests concerning rights and permissions related to the

contents of the Journal.

6. The Journal shall be published as an annual volume in Winter 2003. The Press

anticipates that the Journal will be published as two issues per year (Spring and Autumn) for

2004 and following years. All parties will strive to hold strictly to the scheduled appearance of

issues and to avoid significant delays. The number of pages per year shall be 224. Any

additional pages requested by the Editor will be paid for, at cost, by the Department.

7. The Press, in consultation with the Department, will set subscription rates for the

various purchasers of the Journal. The Press, in consultation with the Society, will set

membership rates for subscription to the Journal by Society members.

8. The Press may dispense free copies for the purpose of advertising and promotion,

its own files, and general office use. The Press and the Editor will confer on and jointly consent

to the distribution of exchange and complimentary subscriptions that serve the interests of the

Journal.

9. The Press will credit to the Journal's account in Press records all receipts from

publication of the Journal. These include receipts from subscriptions from sale of individual

copies, from sale of offprints and reprints, from licensing reprint rights, from sale of advertising

space, from rental of the mailing list, and from other sources.

10. The Press will debit to the Journal's account in Press records all expenses that the

Press incurs on behalf of the Journal. Expenses of two kinds are expected: a) "direct"

expenses, i.e., those incurred by the Press specifically for the Journal individually; and b)

"indirect" expenses (including management expenses), i.e., non-specific expenses that are to be

shared by the journals served by the Press. Direct expenses are to be taken from external

invoices, internal time sheets, and internal accounting records; indirect expenses are to be

computed on a pro-rata basis.

After the last label run for the last issue of the volume year (Winter in 2003, then Autumn in

2004 and following years) if funds are available in the Journal's account after expenses are

debited, the Press will transfer the amount of $4.00 per RSAP member/subscriber to the Society.

If the funds available in the Journal's account is less than this total amount, no payment will be

made for this period.

After funds have been transferred to the Society, 50% of the remaining funds in the Journal's

account will be transferred to the Department for support of the editorial office.

If no payment is made to the Society in any period, no payment will be made to the Department

for that same period.

11. The Press will make a detailed financial report to the Department and the Society

within ninety days or sooner following the close of each fiscal year.

12. The Department or the Society may audit the accounts of the Journals Division of

the Press at any time reasonably convenient to both parties.

13. The term of this Agreement is through June 30, 2006. After that, the Agreement

will renew automatically for one-year terms. Press ownership of the journal will survive this

Agreement's termination. Nevertheless, the Press agrees to make a good faith effort to negotiate

the sale of the journal to any interested third party, including both the Society and the

Department.

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