|In today's youth sports programs, the Team Manager is more like a Chief Executive Officer responsible for just about everything except coaching the team - from getting the team to the right rink at the right time, ensuring the team complies with ice rink contracts, arranging for immediate medical care for an injured player, and representing the Team at meetings. The first rule for new managers to remember is, "There are no stupid questions." The second rule is, "If you are confused about what to do, others are also."
While this site can't possibly cover all duties and responsibilities of a manager, the High School Section believes the following topics will help you to get your priorities in line before and during the season.
TEAM MANAGER - USA Hockey and the Section recommends that each registered team have a manager. Team managers, who are not registered as coaches, register with USA Hockey as managers. These registrations (on IMR forms or data disk) are to be submitted with player and coach registrations and entered into USA Hockey's computer database. There is no charge for manager registration. Managers are covered under USA Hockey Insurance policies as described in the Registration section of the USA Hockey Annual Guide under Procedure. A member card or American Hockey Magazine subscription is not included in with a manager's registration.
Accidents - As a Manager, one of your first responsibilities will be to get prepared in the event of an accident during team activities. You can check out USA Hockey's guidance by clicking on the following link.
Claims - After the immediate needs of an injured player or coach are addressed, you may need to assist others in filing an insurance claim for medical coverage. As registered USA Hockey members, injured players and coaches may well be covered by USA Hockey's group policy. You can check out USA Hockey's guidance on claims by clicking the following link.
Team Portfolio - The "Team Portfolio" is a major responsibility for a Manager and one of the most important items to have at all team functions, including games, practices, tournaments, banquets, and other team activities. The Portfolio contains at least the following items:
- USA Hockey certified Team Application form.
- USA Hockey certified Player Roster form.
- Birth certificate for each rostered player.
- USA Hockey Individual Membership Registration (IMR) form for each rostered player, head coach and assistant coach(es), and manager.
- USA Hockey Waiver and Release completed for each registered participant.
- USA Hockey Consent To Treat form for each rostered player.
- Sanctioned game score sheets to verify compliance with 20/10 game rule (when applicable) for each rostered player.
- Other documents pertinent to team activities and player eligibility.
First Aid Kit - A team first aid kit is usually the Manager's responsibility for obtaining and having available at team activities. The kit will prove to be invaluable at team activities provided the manager or some other designated individual is present and knows how, when, and when not to use it. Suggested contents of a typical first aid kit for a Massachusetts Hockey team can be reviewed by clicking the following button.
The Atlantic District web site provides a detailed discussion of the use of a First Aid Kit that should be of interest to anyone who might need to use one.
First Aid - When an accident first happens, the team will have to depend upon the support of individuals who are on-site at the scene for the first few minutes. Ideally, a team would have access to an individual such as a team physician or registered nurse. Individuals with training as an emergency medical technician or first responder would also be ideal. If individuals with this type of training are not available, a team should at least seek the help and assistance of an individual who has taken a First Aid Course.
For the steps to take when a player or coach may have received a head (spinal cord) injury or concussion, click on the following buttons for guidance provided by Massachusetts Hockey.
Equipment - Historically, the Manager is responsible for ensuring the availability and serviceability of team equipment such as water bottles, pucks, and on-ice training devices such as cones.
Schedules - Besides game and practice schedules, the Manager is usually responsible for ensuring that all team members and staff have copies of the most recent schedules. Besides passing out copies of changes at practices and games, many Managers are posting schedule changes on the team's web site on the internet.
Communications - Devising and implementing a system for keeping in touch and getting the word out quickly and accurately are major responsibilities for a Manager. Besides a telephone tree, more and more Managers are communicating faster and cheaper with players, coaches, parents, and staff by using email.