and layout of a document is an essential
aspect of its readability. Whether it is a brief memo or a lengthy business
plan, it needs to have some type of understandable and organized format. The
more well-organized your document is, the more your reader will comprehend your
The document should be formatted according to whether it
will be read in print or electronically. This is important, because there is a
difference. If it will be read in print form, you will need to periodically
print the pages to see how they look and then make the appropriate adjustments.
Additionally, a font with a foot (serif) is best for
print, and a font with no foot (sans serif) is best for digital reading. For
example, Times New Roman is a serif font, and Arial is a sans serif font. There
are also font requirements based on whether you are fulfilling certain
professional standards or scholarly criteria such as APA format.
Titles and headings are important elements of a document.
A simple memo will need only one title/heading, while a lengthier piece will
require a number of headings. The headings inform your reader about the content
that follows. Headings also help to separate parts of the document and make it
more appealing to the eyes.
The document should contain an introductory sentence or
paragraph(s), the body of the information, and a conclusion. The content should
clearly explain the subject matter and address the audience with the
appropriate tone and language. Additionally, the content should follow an
understandable and linear sequence. Only works of fiction have the option of
not following a linear sequence.
Lists should be bulleted or numbered. Figures or diagrams
should be placed below the explanation of its information or referenced and
included in an appendix at the end of the document. Other formatting components
are a matter of choice and the fulfillment of project criteria.
This is a basic introduction to document formatting. Each
type of document has its own particular style and arrangement.
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