The Oakwood Student Council Constitution

 

                    Preamble

            The students of Oakwood School hereby establish this constitution in order to ensure the effectiveness of student government.  The Student Council comprises the Events Committee, which is intended to supervise school based and endorsed events, and the Policy Committee, which is intended to suggest policies for the school at large and act on them.

 

                       

                        Article I:  Composition

            The Student Council shall be composed of two equal representative bodies: the Events Committee and the Policy Committee.

A.     The members of the Events Committee shall be the President, Vice President, Treasurer, Secretary, and one Representative from each grade.

B.     The members of the Policy Committee shall be the President, Vice President, Secretary, and one Representative from each grade.

C.     Each committee shall have a faculty sponsor.

 

 

Article II:  Responsibilities

            The responsibilities of the student government members are as follows:

A.     Events Officers

1.      The President shall preside over meetings of the Events Committee, preside over Town Meetings with the Policy President, and organize social events throughout the year.  All final responsibility for events lies with  the President.

2.     The Vice President assumes the responsibilities of the President in his or her absence and shares those responsibilities while the President is present.  The Vice President shall council and support the President.

3.     The Treasurer shall oversee the financial matters of student government and keep an organized account of the council’s expenditures.

4.     The Secretary shall properly record the minutes of all council meetings and post them for public viewing.  The Secretary shall also record all votes taken by the council.

B.     Policy Officers

1.      The President shall preside over meetings of the Policy committee, preside over Town Meetings with the Events President, and help represent the students and student council to the faculty, staff, and administration.

2.     The Vice President assumes the responsibilities of the President in his or her absence and shares those responsibilities while the President is present.  The Vice President shall council and support the President.

3.     The Secretary shall properly record the minutes of all council meetings and post them for public viewing.  The Secretary shall also record all votes taken by the council.

C.     Grade Representatives

1.      Grade Representative (hereafter referred to as Grade Reps) shall preside over their respective Grade Meetings.

2.     The Grade Reps shall represent their grades to the best of their ability, but are allowed (and encouraged) to express their personal opinions as well.

D.  All Members

1.      All members of the Student Council are required to attend all student council events.

2.      All members of the Student Council are expected to maintain a level of order, Excessively disorderly conduct may result in impeachment.

3.      No member of the Student Council may spend Student Council funds without prior approval of a simple majority of both their council and either the President or Faculty Sponsor of the other council. Recurring expenses can be approved by the member’s council for one entire semester by a simple majority, in which case the  only approval of the Faculty Sponsors or Presidents of both councils are required during that semester.

4.      No member of the Student Council may represent (or claim to represent) the student council without prior approval

 

Article III:  Procedure

                        The procedure for committee meetings is as follows:

A.     Voting

1.      All members have one vote.

2.      A motion must be made and seconded by another member who did not propose it before a vote can be taken.

3.      A quorum (two-thirds of the members on a given council) must be present before a vote is taken

4.      Only elected student members may vote (**Note**are there non-elected members?**)

5.      All motions excepting impeachment may be resolved by a simple majority.

6.      All proposals which have an equal number of votes must be argued until they are resolved.

7.      Motions may be made to change the topic of discussion, which is ordinarily outlined by the President.

B.     Impeachment

1.      A member shall be considered for impeachment if the constitution is breached by him or her.

2.      When a member of the council is being considered for the impeachment, they must leave the room while the arguments against them are presented.  When the plaintiffs have finished, the member may return whereupon they shall be informed by the Secretary of the main points of the arguments presented against them.  They shall be allowed to present their defense, and must leave the room again prior to the final vote.

3.      A two-thirds majority is required to impeach any member of student council.  Note:  This is a two-thirds majority of the entire council, not merely two-thirds of the members present.  In other words, if a quorum is present (6 voting members,) all six must vote to impeach the member on trial, which makes the question of how the other three members would vote moot.  If fewer than six members support an impeachment, the member on trial is not impeached.  Furthermore, bear in mind that a quorum during an impeachment is really seven members, since the member being impeached cannot vote.

4.      If a member of a grade appears before the student council with legitimate concerns about the efficacy of a member of student council, a petition will be given to the student, and if twenty signatures are presented, an impeachment trial will begin.  The President presides, unless the President is being impeached, in which case the Vice President presides.

 

Article IV:  Elections

                        The procedure for elections is as follows:

1.      All elections are conducted using secret ballots.

2.      Students may only vote for one candidate for each position.

3.      In the elections of Officers, every student in the school may vote – once and only once.

4.      In the elections of Grade Reps, every student in the relevant grade may vote once and only once.

5.      Any number of students may run for a given position, however, a student must hold at least 40% of the votes in any election with three or more candidates.  If no candidate holds 40% of the vote, the two candidates with the largest percentage of votes will become the only candidates in a subsequent run-off.

6.      All students intending to run for an elected position on either council must first obtain the signature of their Dean or the Principal certifying their record is free of standing academic or behavioral probations that would prevent them from devoting their full energies to the council.

7.      Once adequate permission has been obtained, potential candidates must submit a Statement of intent to a current student council member on the applicable council. The statement should contain the following:

-The candidate’s name

-The candidate’s current grade

-The position the candidate wishes to run for

-A brief paragraph outlining their reasons and qualifications for      running.

8.      If only one candidate is running for a given position, the election ballot must contain an “against box” allowing the voters to vote against the candidate running.  If “against” votes exceed the candidate’s votes, another election will be held.

9.      In elections where foul play (e.g. ballot stuffing) is suspected, a new election will be held.

10.  In the event that repeated elections do not result in a candidate being chosen, the acting student council is at liberty to decide how to handle the situation.

11.  At least one Officer of the Student Council must be present at any given election in order to ensure the validity of the voting procedure and to count the votes.

12.  In order to run for the office of the President or Vice President for either committee, the candidate must have at least a year of experience on the committee in which they wish to serve, and must currently be in High School (grades 9-12).

13.  In order to run for any officer position other than President or Vice President, the candidate must be going into a High School Grade (9-12) for the year in which they wish to serve.

14.  In order to run for the positions of President, Vice President, Treasurer, or Secretary of Events, the candidate must hold a valid driver’s license.

15.  Once elected, a new member of the student council shall take office at the beginning of the next year, unless the position they have been elected to has been vacated by a departing senior, in which case they may take office immediately.

 

Article V:  Amendments

                        The procedure for amending the constitution is as follows:

1.      A motion must be made and seconded to amend the constitution.  Once the motion is on the floor, a two-thirds majority is required to pass the amendment (**Note** two-thirds of a quorum or two-thirds of the entire council?**)

 

Article VI:  Advisors

                        The procedure concerning the election and removal of faculty advisors is as follows:

1.      If either committee finds itself without an advisor or the current advisor retires, a vote must be taken to decide whom the committee should request to fill the position.  A simple majority will decide the issue (**Note** again, quorum or no?**)

2.      Either committee may impeach their advisor if a two-thirds majority exists.  The principle may also remove the advisor (**Note** with or without the council’s permission?**)

 

Article VII:  Funds

                        The procedure concerning the expenditure of funds is as follows:

1.      The expenditure of funds must be approved by the committee spending them and the President of the other committee (**Note** we should take a look at this, since we began to discuss it last year**).  The faculty advisors and the Treasurer are charged with managing the Student Council’s funds, and only they are authorized to sign checks.

 

Jimmy’s notes by Article IV:                                                                 Dean Sign: Pol:  - 0

Probation: 5 - 7

                                                                                            Statement of intent: All in favor

                                                                        ­                             In favor

                                                                                                            Petition: 3 - 10